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Attendee FAQs

General Information

Where does the Midwest Veterinary Conference take place?

The MVC is held at the Greater Columbus Convention Center, Hall A and Concourse B (500 N. High St., Columbus, Ohio 43215 — map) and the Hyatt Regency Hotel (350 N. High St., Columbus, Ohio 43215 — map).

Who is eligible to attend the MVC?

The OVMA welcomes individuals working in all areas of animal care, including veterinarians; technicians; hospital staff; shelter personnel; post-graduate residents and interns; and pre-vet, veterinary, and technician students.

I am a veterinarian practicing in another state. What fee will I pay to attend?

OVMA members welcome and encourage their colleagues from other states to attend the Midwest Veterinary Conference. As an out-of-state DVM, you are eligible to take advantage of the same reduced registration fees that an OVMA member would pay. Fees for the 2017 Conference can be found on the Registration Fees page.

I am an out-of-state veterinarian. Can I become an OVMA member?

Yes, out-of-state veterinarians are invited to become Affiliate (formerly Associate) members for the reduced rate of $60 per year. Visit the OVMA Membership page to learn more about Affiliate Membership.

I am a veterinarian in Ohio, but I am not an OVMA member. Can I attend?

Non-member veterinarians in Ohio are most welcome to attend, but please note that your registration fee will be higher than that of OVMA members. If you would like to receive the member price, we invite you to join the OVMA by filling out the “Member Dues” section on the registration form. Not only will you enjoy the cost savings, but also the benefits of OVMA membership throughout the year! Visit the OVMA Membership page for more information, or join now.

Who can register for a spouse/guest badge?

A spouse, companion, relative, or friend age 18 or older may register as a guest of a registered attendee. DVMs, technicians, hospital staff members, and other animal care professionals are not eligible to attend as guests. Please note that CE credit confirmation cannot be issued for this type of registration.

Are there hotels available for out-of-towners?

The OVMA reserves blocks of discounted rooms at area hotels for MVC attendees. Visit the Travel section for hotel contact information, rates and other travel details.

What should I bring with me?

In addition to your standard travel items, please bring:

• your session notes (if you prefer to have a hard copy);
• confirmation packet and badge (there is a $5 replacement fee for lost badges);
• notebook, laptop or tablet for extra note-taking.
• smartphone or tablet with MVC mobile app installed

What is the Conference attire?

Attire for the MVC is business casual. You may wish to dress in layers, as Convention Center and hotel meeting rooms can be cool. Keep in mind that the MVC is not just an educational event, but a networking event as well!

Can I bring my pets? 

We love them as much as you, but Convention Center regulations and health codes prohibit pets being brought into the Midwest Veterinary Conference. In keeping with the law, only assistance dogs are permitted. Please help us not disappoint your pet by making them have to go home early!

Where can I find a map and directions to the Convention Center?

Visit the Travel & Hotels page to find floorplans of the Convention Center, Hyatt Regency, and downtown Columbus; driving directions; and parking information.

Registration: General Information

How can I register to attend?

You may register in advance by mail, fax, or online beginning in fall 2016. More information can be found in the Registration section.

What are the registration deadlines?

Jan. 9, 2017 (11:59 p.m.) — Early bird discounts end.
Feb. 3, 2017 (11:59 p.m.) — Pre-registration deadline. After this date, please register on site.

How much does it cost to attend?

The registration fees vary depending on your job title, your OVMA membership status, how many days you are planning to attend, and when you register. Fees for the 2017 Conference can be found on the Registration Fees page.

I will need special assistance to be able to attend the Conference. How do I make arrangements?

Attendees who need special assistance or services in accordance with the Americans with Disabilities Act are asked to notify the OVMA office at least two weeks prior to the Conference by providing a written description of how we may accommodate you. There is space available for this request on both the online and paper registration forms.

How can I pay for my registration fees?

You may pay by check or any major credit card; if registering on site, you may also pay with cash. Please note that all fees need to be paid in full at the time of registration.

What does a registration fee include?

Full Conference:
• All sessions except labs and workshops where additional fees are required and/or space is limited
• CE verification for veterinary professionals (up to 24 hours)
• Access to Conference Proceedings (online & flash drive)
• Admittance to the Exhibit Hall (except Sunday)
• MVC Sunday Lunch

One Day:
• All sessions on the day attending, except labs and workshops where additional fees are required and/or space is limited
• CE verification for veterinary professionals (up to 6 hours)
• Access to Conference Proceedings (online & flash drive)
• Admittance to the Exhibit Hall on day attending (except Sunday)
• MVC Sunday Lunch (if attending on Sunday)

Spouse/Guest:
• All sessions on the day(s) attending, except those that require advance registration and/or an additional fee
• Admittance to the Exhibit Hall (except Sunday)
• MVC Sunday Lunch (if attending on Sunday)

Should I include every session I plan to attend when registering?

Attendees are strongly encouraged (but not required) to list each session they plan to attend. This allows OVMA to assign rooms based on capacity so each attendee has a place to sit and ensures you have a record should you be audited in the future. You can edit your selections if you change your mind by logging into your online account (instructions will be in your confirmation email) or by contacting OVMA with your changes. However, if you wish to attend hands-on labs and/or special events, you must register for these in advance.

Registration: Mail/Fax

How can I pay for my registration fees?

You may pay by check (by mail) or any major credit card (either mail or fax).

Am I required to provide an email address when registering by mail/fax?

No, but if you would like to receive a confirmation email once your registration is processed by OVMA staff, a unique email address for each individual must be provided. This will also allow you to log in and make modifications to your registration prior to the Conference.

Please note, you will not receive an email confirmation if you opt not to provide a unique email address. Your only confirmation will be sent via postal mail in mid-February.

I'm registering multiple people. Do they all need to fill out a separate form?

It depends on the registration type. Veterinarians should fill out the form designated for veterinarians only, and each needs to fill out his/her own separate form. All other registrants should use the form designated for technicians, hospital staff and other professionals, which contains space for up to six attendees. You may make as many copies of the form as needed; as long as they are sent together, you need fill out the payment section only once.

Registration: Online

What browser should I use to register online?

The online registration system is best viewed in Chrome 54, Firefox 50, or Internet Explorer 11. For the best experience, please ensure your browser is up to date. Not sure what browser you're using? Find out here.

Do I need to log in to register online?

No password is required to register online, but you will need to provide a unique email address not shared with any other registrant. If you have registered for a past MVC and/or are an OVMA Member, please use the same email to avoid creating a duplicate record. Once you have completed your registration, you will receive a confirmation number, which can be used to log in to your account and make changes to your registration.

What email address should I use to register online?

If you have registered for the MVC in the past and/or are an OVMA member, please use the same email address you provided previously when registering/joining. This ensures your registration is linked to your existing account. If you use a different email address, you will create a duplicate record in our database and will not be able to access member registration rates or your previous registration details.

I share an email address with my colleagues and/or spouse. Can we register with the same email?

No. Each individual must have his/her own unique email address in order to register online. Please ask your hospital to provide an email address just for you, or create a free email account on Google, Yahoo, or any other service provider before registering. Guests do not need to provide an email address.

Why must each person provide a unique email address in order to register?

Because it is possible for different individuals to have the same name and even the same mailing address, our system identifies registrants by their email addresses, which are typically used by only one person. This ensures the correct record is linked to the correct person.

How do I register multiple attendees online?

Please see the "Group Registration & Hospital Staff Passes" tab below.

Registration: Group & Hospital Staff Passes

Am I able to register multiple people from our clinic at one time?

Yes. If you are registering multiple DVMs by fax or by mail, please complete a separate DVM registration form for each individual. You may register up to six non-DVM individuals using the staff registration form.

You may also register multiple individuals online. Follow the prompts to add as many veterinarians, technicians and/or staff as needed. Detailed instructions can be found in the Registration section.

Another option to register multiple individuals is to purchase a Hospital Staff Pass (see next question).

What is a Hospital Staff Pass?

Hospital Staff Passes allow an organization’s staff to attend the MVC without earning CE credit.

Who can use a Hospital Staff Pass?

Hospital Staff Passes may be used by any non-veterinarian / non-technician staff members of a veterinary facility.

How Does a Hospital Staff Pass work?

Each Pass can be used for the equivalent of four days (24 hours) worth of sessions. The Pass can be used on any day or combination of days by any eligible staff person (see above), and it is transferrable among individuals throughout the Conference.

Examples:
• A different staff member uses the Pass for all six hours of each day.
• One staff member picks up the badge in the morning and passes it off to another staff member in the afternoon. This can be repeated by the same or different staff members the other three days.
• Four staff members all attend six sessions on one day.

If you have an idea of how you would like to use a Hospital Staff Pass but aren't sure if it is permitted, please contact OVMA.

How can I purchase Hospital Staff Passes?

To register by fax or mail, use the staff registration form to select the number of Passes you wish to purchase. If purchasing online, follow the prompts during the registration process. Detailed instructions can be found in the Registration section.

I am purchasing a Hospital Staff Pass. Do I need to provide names of the staff members who will be using it?

Because Passes are listed under the hospital name, not the individual attendees’ names, you do not need to provide names for these attendees.

Do Hospital Staff Passes include CE verification?

No. If you need verification for license renewal, you must register as an individual attendee.

Attendee Badges

Bob
Dr. Robert Jones
Columbus, Ohio
Veterinarian
barcode

What information will be shown on my badge?

Badges show attendee first name or nickname, full name, location and attendee type (see right). When registering, please type/print your name exactly as you would like it to appear on your badge.

What information is encoded in the bar code?

The above details—along with the company, mailing and email addresses, and phone number (if provided)—are encoded in the bar code and may be scanned by exhibitors.

What if I don't want exhibitors to receive my email address?

If you do not wish to share your contact information with exhibitors, politely decline to have your badge scanned.

Do I need to wear my badge at all times?

Yes. Badges are required for entry into all MVC sessions, labs, special events and the Exhibit Hall. If you lose or forget your badge, you may request a new one at the Attendee Assistance counter for a $5 replacement fee.

Confirmation

When will I get my confirmation packet and name badges?

Confirmation packets and badges will be sent by postal mail the week of Feb. 6, 2017.

I registered multiple people from our office. How will we receive confirmation?

Each person will receive an individual confirmation by e-mail (if a unique e-mail address for each registrant is provided) and postal mail.

I submitted my registration form by the appropriate deadline, but did not get a confirmation or registration materials in the mail. What should I do?

If you pre-register by the cut-off date of Feb. 3 but do not receive your confirmation packet, please visit the on-site attendee assistance counter when you arrive at the MVC.

What if I forget to bring my badge to the Conference?

The OVMA strongly encourages you to bring your entire confirmation packet with you to the Conference so you have everything you need. Should you forget your badge, however, you may request a new one when you arrive on site by visiting the Attendee Assistance counter. However, please be aware that there is a $5 replacement fee for lost name badges.

Changes, Cancellations & Transfers

How can I make changes to my registration?

You may add/edit your shedule until registration ends by following the instructions below and/or in your confirmation email.

1. Log in to your attendee profile using your email address and confirmation number.
2. On the Registrant Details page, click the red "MODIFY" button on the top left of the page.
3. Click the "Registration" button next to your name to edit your session selections. On the next page, you will be able to select/remove sessions. If you need to change your mailing address or other contact details, click the "Information" link.
4. Continue clicking "Next" until you get to the payment page; click "Finish" to save your changes.

After registration closes, you may contact OVMA with the changes you wish to make.

What if I have to cancel my registration?

If personal or professional circumstances prevent a registrant from attending the Conference, the OVMA will refund your Conference registration fees, less a $20 administrative fee plus 10% of fees paid, provided a written request is received before 6 p.m. EST on March 7, 2017. Conference refunds will not be granted after this date. Refunds will be granted for specialty programs and functions (including wet labs) in accordance with the above cancellation fee, providing the participant’s space can be filled by another attendee and/or no charges are assessed the OVMA as a result of the cancellation.

Can I transfer my registration to someone else?

If you are no longer able to attend, your registration may be transferred to another person on your staff with the same registration type (e.g., technician to technician). Contact OVMA prior to the pre-registration closing date, or the new attendee may bring the original badge and registration materials to the on-site registration desk to receive a new name badge.

Continuing Education

Should I include every session I plan to attend when registering?

Attendees are strongly encouraged (but not required) to list each session they plan to attend. This allows OVMA to assign rooms based on capacity so each attendee has a place to sit and ensures you have a record should you be audited in the future. You can edit your selections if you change your mind by logging into your online account (instructions will be in your confirmation email) or by contacting OVMA with your changes. However, if you wish to attend hands-on labs and/or special events, you must register for these in advance.

May technicians and office staff attend DVM CE sessions and programs?

Veterinary technicians and office staff may attend all educational sessions, except for hands-on labs specifically designated for DVMs only, recognizing that these sessions reflect a veterinarian's graduate school training and background. Please read the session descriptions carefully to determine if the subject matter is appropriate.

What should I know about registering for hands-on labs and workshops?

In regards to hands-on labs and workshops, keep the following in mind:

• Some hands-on labs require an additional fee, but because these prices are fixed, there is no early registration discount.
• All labs and workshops require advance registration, even those that do not have an additional fee or maximum capacity.
• Participation in these programs may be limited and is awarded on a first-come, first-serve basis; as such, we advise you to sign up as early as possible.

How will I know what labs and special events are still open?

If you choose to register via mail or fax, you can check the Program Changes & Updates page or contact the OVMA prior to completing your registration form to find out which programs are still available. If you register online, only the programs that are still available will show in the session selection section.

I did not check the MVC Web site before I sent in my registration that included a lab or special event. How will I know if I am placed in the program I selected?

You will receive a confirmation by e-mail once your registration is processed (if an e-mail address is supplied). The confirmation will list all the sessions you included on your registration form, as well as any labs or special programs you selected. If the lab was not available, it will not be listed on the confirmation. If you did not provide an email address, please contact the OVMA after submitting your registration to confirm placement.

If the program I want to attend is full, can I be placed on a waiting list?

If you would like to be placed on a waiting list for a program that is full, simply contact us with the necessary information (the attendee’s full name and the name of the desired lab).

How many hours of continuing education can I obtain by attending the Conference?

You can earn up to 24 hours of CE (1 credit per hour of sessions and/or hands-on labs) if you elect to attend the full Conference and attend a session during each time slot on all four days.

Does the MVC provide a record of the sessions I attend?

If you select sessions to attend during the registration process, this information becomes part of your electronic record with the OVMA. You will be provided a copy of the selected sessions in your e-mail confirmation. If you need another copy after the Conference, please contact the OVMA. Please remember, the OVMA can only provide this information if you signed up for individual sessions when registering.

After I register, How can I view the sessions I selected?

Log in to your account using your email address and confirmation number (found in your registration confirmation email). Once logged in, you will see your registration details, including a list of sessions you signed up for.

What can I do to track my sessions if I did not list them during registration or I change my selections at the Conference?

A Record of Continuing Education form will be available in the on-site program. It provides a place to record the date, title, speaker and the number of hours attended. You can also use the MVC mobile app to plan your schedule.

My state requires a signature from the hosting organization. How do I obtain a signature?

Fill out the Certificate of Attendance form provided in the on-site program and bring it to the Attendee Assistance counter in the MVC Registration area before you leave to have an OVMA staff person sign it.

Can I use the CE offered at the MVC to fulfill my CE requirements for license/registration renewal?

The Ohio Veterinary Medical Association is a pre-approved provider of continuing education by the Ohio Veterinary Medical Licensing Board. As such, Ohio veterinarians and technicians can count OVMA-hosted programs towards their Ohio CE requirement. While we can not verify the acceptance of OVMA programs by other state boards of veterinary medicine, the Midwest Veterinary Conference has historically been considered acceptable continuing education by other states. Some states do require the licensee to complete and have signed the CE record form found in the back of the MVC on-site conference program; check with your state's licensing board to find out what is required.

Will I be able to access and print notes for my sessions prior to the Conference?

Yes. Instructions for accessing the Conference Proceedings online will be included in your confirmation e-mail and mailed packet. Please print your notes before arriving if you would like a hard copy, as there will be no notes printing stations available on site. If you would like a flash drive of the notes, you may pick one up when you arrive on site; they will not be mailed prior to the Conference.

When will the notes be available?

Notes will be accessible to pre-registered attendees beginning Feb. 2, 2017.

I can't find the password to access the online Conference Proceedings. What should I do?

The login information will be included with your registration confirmation (both e-mail and mailed copies). If you have lost this information or need help accessing the online proceedings, please contact the OVMA.

Will I receive a flash drive or printed notes as part of my registration?

Each attendee can pick up a complimentary flash drive of Conference Proceedings upon arriving on site; however, the OVMA does not provide printed notes. If you would like to have printed notes at the MVC, please access them online and print them out in advance.

Will I be able to Print my notes on site?

The MVC will not have printers for attendee use on site. A business center is available in the food court area at the Hyatt.

The notes or PowerPoint presentation for a session I want to review is not listed. How can I get a copy?

If the notes or PowerPoint for a session you are interested are not available online, it is possible that the speaker does not wish to have his or her notes or PowerPoint published for this Conference, or the speaker may not have provided these materials in time to include in the launch of the online access. If the latter happens, we will add the session materials after the Conference. Refer to the Program Changes & Updates page to find out if/when additional materials are available.

Will audio recordings be available for purchase?

Yes, the MVC has partnered with Dove Convention Services, an audio recording company, to capture the audio for sessions in which the Speaker has granted approval to audio record. Dove will have a booth located just outside of Exhibit Hall A in the Greater Columbus Convention Center where attendees can purchase the audio recordings in a variety of formats.

Shelter Animal Scholarship Program

How can I get a shelter program?

The program in its entirety is accessible online. No hard-copy program is available.

Who is eligible TO APPLY FOR a Shelter Animal Medicine & Care Scholarship?

Any veterinary professional who works with an animal shelter or humane society can be awarded a scholarship—including shelter veterinarians, technicians, staff, dog wardens and volunteers.

What does each scholarship include?

Awards are $300 each and may be applied toward one full MVC registration of a veterinarian, technician or shelter staff person. Any left over funds can be used to cover other MVC-related expenses (travel, lodging, meals, etc.). Stipend checks will be issued to the organization and can be picked up by an authorized representative on site.

Can a single organization receive more than one scholarship?

Organizations may be awarded a maximum of two scholarships.

How are scholarship awards determined?

Scholarships will be awarded based on need. The committee will also take into consideration whether the applicant has received this scholarship in the past.

How can I apply for a scholarship?

Submit the online application or download a PDF form, which can be returned to the OVMA via fax (614.436.1301) or mail (OVMA, Attn: Krysten Bennett, 1472 Manning Pkwy., Powell OH 43065).

I don't want to miss Early Bird pricing. Should I register online just in case I don't receive a scholarship?

No, please DO NOT register online until after scholarships are awarded (except in a few cases; see next question). This prevents OVMA from processing refunds in the event you do receive a scholarship, saving us money in credit card fees —thus allowing us to continue the scholarship program. If you do not receive a scholarship, we will provide a coupon code so you can take advantage of Early Bird prices, even if the deadline has passed.

Do I need to submit a registration form with my application?

No, a registration form is not required until after the awards have been announced. If you do submit a form, please ensure you check the box denoting that you are applying for a scholarship, so MVC staff do not charge your credit card until after awards are made.

However, you may want to submit a paper registration form along with your application if you wish to attend limited-capacity special events and/or hands-on labs, as these programs may fill before the scholarships have been awarded. This will hold your place in the program you wish to attend, as long as space is still available.

Please note, you will not be able to register online (without payment) until after scholarships are awarded. Refer to the previous question for more information on online registration.

What is the deadline to apply for a scholarship?

The deadline to apply for a scholarship is Jan. 6, 2017.

When will I find out if my organization has received an award?

Applicants will be notified via email the week of Jan. 9, 2017.

If my organization receives a scholarship, what do I need to do?

Winners will need to:
• Decide who will be using the scholarship(s), if they haven't already done so;
• Submit a registration form for the individual(s) attending, or register online before registration closes (winners will be given a discount code for online registration);
• Pick up the stipend check at the Conference during Attendee Assistance hours.
For more detailed instructions, please refer to your award letter.

If I receive a scholarship, am I required to attend the Shelter Animal sessions?

No, you may attend any sessions you wish, except for those that require an additional fee and/or pre-registration. We strongly encourage you to take advantage of the Shelter Animal track, though, as it offers four days of shelter-focused education from a number of highly regarded shelter experts.

If I don't receive a scholarship, will I pay more to register for the MVC?

Recognizing that most shelters have tight budgets, we extend Early Bird pricing to all applicants who are not selected to receive a scholarship but would still like to attend the MVC.

I have a question that's not listed here. Whom can I contact?

If you have a specific question, please contact the Shelter Animal Scholarship coordinator Krysten Bennett.

Volunteer Opportunities

Are there any volunteer opportunities at the MVC?

Yes. The MVC staff is seeking volunteers to moderate in one or more sessions during the Conference. Learn more about moderating »

In addition, OVMA Members are needed to participate in the Connection Corner: Student/DVM Networking Luncheon on Friday, Feb. 24. Learn more about this event »

What is a Session Moderator, and what do they do? 

A Session Moderator (formerly Presider) serves as an ambassador of the MVC to the Speaker. Moderators introduce the speakers of their selected sessions using an introduction prepared by the MVC staff and, in the event of a problem, assist in locating appropriate staff to resolve A/V equipment or room issues.

Who can volunteer?

Any registered 2017 MVC attendee can volunteer as a Session Moderator on any or all of the days they are registered to attend. OVMA Members who have registered for the Conference may also volunteer for the Connection Corner lunch.

What is the time commitment of a Session moderator?

Volunteers usually moderate for a morning (8 to 11:30 a.m.) or afternoon block of sessions (1:30 to 5 p.m.), but we will gladly accept any level of commitment.

What’s in it for me?

To show our appreciation for your efforts as an MVC Session Moderator, you receive the following:

• Access to Speaker Dining Room on the day you preside.
• Opportunity to network with experts in your future profession.
• Session Moderator ribbon for MVC badge.
• Recognition for volunteer service in the OVMA's newsletter, The Observer.
• Each volunteer will automatically be entered into a drawing to win prizes.
• Student volunteers help earn benefits for SCAVMA and enjoy free parking on the day(s) they volunteer.

How do I become an MVC Session Moderator?

You may select the sessions you wish to moderate by signing up online beginning Dec. 1, 2016. You must have a valid email address to volunteer. If you do not have an email address, please contact the OVMA directly to find out if your desired sessions are still in need of a volunteer and to sign up.

I am an OVMA Member. How do I sign up for the Connection Corner networking lunch?

Please volunteer online to sign up. Feel free to contact event coordinator Krysten Bennett if you have any questions.

Who can I talk to if I have any questions concerning moderating?

Contact Aimee Becker by e-mail or by phone at 800.662.6862. 

Veterinary, technician & pre-vet Students

What is the cost to attend the Conference as a veterinary student?

OVMA Student Members receive complimentary registration as part of their membership dues. Veterinary students who are not members of the OVMA may attend the full Conference for $20. If you would like to join the OVMA prior to registering for the Conference, please visit the OVMA's Student Membership page for more information.

How much is it for a veterinary technician student to attend?

SCNAVTA Members receive complimentary registration. All other technician students may attend for $20. If you would like to join SCNAVTA prior to registering for the MVC, please visit the NAVTA Membership page.

I am a Student Member. Am I automatically registered for the MVC?

No. While you do receive free registration as a student member, you still must submit a registration form or register online. If you do not register in advance, you may register on site.

How do I register?

Register online beginning Dec. 1, or on site when you arrive at the Conference by going to the on-site registration counter. If you are an OVMA Student Member and would like to attend the Student Appreciation Reception or Connection Corner networking lunch, please click the above links to RSVP. Advance registration for these events is required.

What does a student registration include?

Student registration includes the following:

• All sessions except where additional fees are required or class sizes are limited
• Admittance to the Exhibit Hall (except Sunday)
• Access to Conference Proceedings (Flash drive and online)
• MVC Sunday Lunch (if attending on Sunday)

What activities and social events are open to students?

Registration for the Conference provides access to nearly 400 hours of scientific educational programming, complimentary Sunday Lunch, and networking opportunities that will put you a step ahead in your veterinary career. Plus, students have access to the Exhibit Hall with hundreds of veterinary products and service providers. OVMA Student Members are invited to attend the Student Appreciation Reception on Thursday evening and the Connection Corner: Student/DVM Networking Lunch on Friday. High school and undergraduate students are encouraged to attend the Veterinary Exploration Conference (see below).

Can students volunteer at the MVC?

Yes. The MVC staff is seeking volunteers to moderate in one or more sessions during the Conference. Learn more about volunteering »

Where do I park?

Get information on parking on the Travel & Hotels page.

How should I dress?

Business casual attire is preferred. Attendees are encouraged to dress in layers as room temperatures can vary.

I am a pre-veterinary student. Am I able to attend the Conference?

Yes. As a pre-veterinary student, you may attend the full Conference for $20. Or, you may attend the Veterinary Exploration Conference on Saturday, Feb. 25. Parents are also welcome to attend the VEC Parent Workshop.

What is the Veterinary Exploration Conference?

The Veterinary Exploration Conference is a one-day mini-conference that is designed to introduce attendees to the vast range of opportunities available when considering a career in veterinary medicine. The Conference is followed by a college fair at which attendees may talk to representatives from veterinary medical and veterinary technician schools.

When does the Veterinary Exploration Conference take place?

The Conference takes place on Saturday, Feb. 25, in conjunction with the MVC. The program begins at 9:30 a.m. and concludes at 4 p.m.

Who can attend the Veterinary Exploration Conference?

High school juniors and seniors, as well as undergraduate college students, are encouraged to attend if they are interested in learning more about a career in veterinary medicine. Parents are also invited to attend a Parent Workshop.

How can I register, and how much does it cost to attend?

Registration for the VEC will open in December 2016. The cost is $5 per student and $10 per parent.

Are parents permitted to attend as well?

Yes, there will be a Parent Workshop held in conjunction with the VEC. The fee for parents is $10 each and includes lunch. More information and registration can be found on the Veterinary Exploration Conference page.

Where is the Veterinary Exploration Conference located?

The VEC takes place at the Hyatt Regency Columbus (350 N. High St., Columbus, OH 43215). The specific venue inside the Hyatt will be included in your confirmation email.

Are meals provided for VEC attendees?

The Veterinary Exploration Conference includes lunch for all registered attendees, including parents.

Exhibit Hall

Can I purchase a pass just for the Exhibit Hall?

Yes. One-day Exhibit Hall-only badges are available on site for a nominal fee of $20 per person, or a full three-day pass for $50 per person. Children under 18 are admitted at no charge, but should still obtain a badge, as only attendees with badges will be admitted to the Exhibit Hall. Anyone under 18 must be accompanied by a parent or legal guardian at all times. You may purchase these badges on site at the "Need to Register?" counter during regular registration and customer service hours.

What personal information do Exhibitors receive?

Badges are encoded with your name, address, phone and fax numbers, organization, and e-mail address (if provided). Exhibitors obtain this information when they scan your badge in the Exhibit Hall.

Can I bring my pets?

We love them as much as you do, but Convention Center regulations and health codes prohibit pets being brought into the Midwest Veterinary Conference. In keeping with the law, only assistance dogs are permitted. Please help us not disappoint your pets by making them have to go home early!

How can I find out what companies are exhibiting?

Visit the Exhibitors page for an up-to-date list of companies that have signed up to participate.

Hotels, Travel & Parking

What are the Conference hotels and how can I make a reservation?

The MVC has reserved blocks of rooms in nearby hotels at a discounted rate. You may make your reservations online; the links provided in the Travel & Hotels section will take you directly to the Conference's designated room blocks with the group codes already entered in. You may also call the hotels directly to make your reservation using the phone numbers provided; please be sure to use the group code specified. To make a reservation or to view a list of the Conference hotels, please visit the Travel & Hotels page.

If I have to change or cancel my hotel reservation, can I call the hotel directly?

As the OVMA does not handle hotel reservations, you should contact the hotels directly if you have any questions or changes. Please visit the Travel & Hotels page for the phone number of each hotel.

Where can I get a hotel if the Conference hotels are booked?

Please watch the Travel & Hotels page for any updates and any potential overflow hotels, or visit Experience Columbus for additional nearby hotels. Notices about hotel updates will also be posted on the MVC Facebook page, as well as on Twitter.

Where is the Greater Columbus Convention Center/Hyatt Regency located?

The GCCC is located at 500 N. High St., Columbus, Ohio 43215, and the Hyatt Regency's address is 350 N. High St. ( view map ) They are connected via a covered walkway.

Where can I find a map and directions to the Convention Center?

Visit the On-Site Services page to find a map of the Convention Center, Hyatt Regency, and downtown Columbus.

How do I get to the Greater Columbus Convention Center?

Visit the Travel & Hotels page for general directions, or get personalized driving directions from Google Maps.

What transportation is available from the airport?

Taxis, the COTA bus line and rental car companies are all available at the aiport. See the Travel & Hotels page for more information.

Is parking available at or near the Convention Center?

Yes. Parking costs at the Convention Center are a flat rate fee of $8 for the garages and $7 for the surface lots. Details can be found on the Travel & Hotels page or by downloading the GCCC's travel and parking information sheet.

On-Site Services

How can I register on site? What are the on-site registration fees?

The OVMA strongly encourages pre-registration, as those who register by the cut-off date, will receive their confirmation materials in the mail and enjoy reduced registration fees. However, on-site registration will be available in Hall A of the Columbus Convention Center. Fill out a registration form when you arrive on site and bring it to the "Need to Register?" window with your payment. You may also download an on-site registration form (available in mid-February) to fill out and bring with you if you would like to save time on site.

What are on-site registration hours?

• Wednesday, Feb. 22: 5 to 6:30 p.m.
• Thursday, Feb 23: 7 a.m. to 6 p.m.
• Friday, Feb. 24: 7 a.m. to 6 p.m.
• Saturday, Feb. 25: 7 a.m. to 6 p.m.
• Sunday, Feb. 26: 7:15 a.m. to 4:30 p.m.

Does the MVC provide on-site child care?

No, childcare is not offered.

Will there be food or beverages available to attendees?

The MVC provides complimentary coffee and tea in the morning, and water stations are available throughout the day. The Greater Columbus Convention Center and the Hyatt Regency offer several dining venues on site, and dozens of local restaurants are within walking distance of the Convention Center.

Do you have an employment opportunity board?

The Career Opportunities board is located just outside the Exhibit Hall. There will be space available for attendees to post job listings on a first-come, first-serve basis; however, MVC personnel are not available to set up displays or post jobs. Those who would like to use this service should bring their own supplies to post their listings.

Are there rooms to conduct interviews?

No, the MVC does not have interview rooms available. Please make meeting area arrangements on your own. If you are a sponsor or exhibiting company and would like to reserve a room for a special function, please submit your request online.

Is a coat check available?

Yes, a coat check is available each day of the Conference just outside of Exhibit Hall A of the Greater Columbus Convention Center. Attendees may check coats and luggage, if need be. Approximate cost of checking a coat and/or luggage is $2 per item.

Will titer testing be available?

Yes, the MVC will have a Wellness Center in the Exhibit Hall, where attendees can obtain titer testing. Individuals who have received rabies pre-exposure vaccination and continue to be at risk for exposure are recommended to have their titer checked every two years. This service, offered by ARCpoint Labs of Columbus, OH Metro, will be available on Friday (10 a.m. – 2 p.m.) and Saturday (10 a.m. – 4 p.m.) for a cost of $75 for a rabies antibody screen or $92 for rabies antibody endpoint testing. Payment may be made in cash, credit card or check made payable to ARCpoint Labs. Results will be mailed within three to four weeks.

Is there a designated place for new mothers?

Yes. There is a private area for nursing mothers, located on the connector between the GCCC and the Hyatt. Directions will be provided in the on-site program.

Will I be able to print my notes at the MVC?

No, printing stations will not be available on site. However, a business center is available in the food court area below the Hyatt as well as a Kinko's is located a few blocks away.

Will audio recordings be available for purchase?

Yes, the MVC has partnered with Dove Convention Services, an audio recording company, to capture the audio for sessions in which the Speaker has granted approval to audio record. Dove will have a booth located just outside of Exhibit Hall A in the Greater Columbus Convention Center where attendees can purchase the audio recordings in a variety of formats.

 

Have a question not listed here?

Please contact the OVMA directly.