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Submission Instructions

Before getting started, please read the instructions below and download and fill out the Speaker Session Titles & Descriptions template. You will upload the completed document in step 4. If you have any questions, visit the Speaker FAQs page.

  1. Check your email for an invitation to submit your items and register for the 2017 MVC, or click the Speaker Login button at right.
  2. Enter your first and last name and the email address you provided OVMA, then click "Next."
  3. The system will pre-populate your contact information based on what you provided in your Speaker Information form. Check to make sure everything is correct, making changes or additions as needed, and then click "Save and Next."
    • Enter your work and/or home address. If you include both, please mark as primary the one to which you would like to have your honorarium sent.
    • Whatever changes you make on this page will overwrite any previous information found in your record.
  4. On the Speaker Contract page, you need only answer the required questions, denoted in red, to submit the contract; however, you may submit as many items as you are able. The items that are due in August are required, including your session titles and descriptions.
    • If there are any errors or missing information on the contract (e.g., number of hotel nights or sessions), please contact the OVMA before proceeding.
    • IMPORTANT: After completing each section, scroll down to the bottom of the page and click "Save" before continuing. This will ensure your information is safe in the event of a technical error.
    • If you need to come back later, click the "Save" button at the bottom of the screen; your information will be saved for 7 days. After 7 days, if you have not made updates and re-saved your info, you will have to start over.
  5. On the following page, select whether you would like to join the OVMA or renew your membership. Click "Next" to continue.
  6. On the next page, you will be able to register for sessions (beginning in the fall, when attendee registration opens) and add any charitable contributions you wish. Click "Next" to continue.
    • Please note, you will be able to log in later to add CE sessions.
  7. If you are bringing a guest, click "Add Guest" and fill out the required information. If you do not know whether you will bring a guest, click "Next." You may modify your registration later and add a guest.
  8. On the Registration Summary page, please check to make sure your contact information and contract submission items are correct. You will be able to make modifications later if needed. Then, click "Next."
  9. On the payment submission page, make sure your registration item is correct. If a payment is required, please enter your credit card information. Click "Finish" to submit your contract and registration.
  10. Check your email for a confirmation; PLEASE SAVE THIS EMAIL. It contains your confirmation number, which is required to log in and add session notes/presentations, lab information, or any other speaker items you did not submit. You will also need it to register for individual sessions and add guests.