Attendee FAQs

Topics:

General FAQs

Registration FAQs

Education FAQs

Exhibit Hall FAQs

Student FAQs

General FAQs

Conference Location

Where does the Midwest Veterinary Conference take place?
Each year, the MVC is located at the Greater Columbus Convention Center in Columbus, Ohio—on the near-north side of downtown Columbus, easily accessible by Interstates 70 and 71. The address is 400 N. High St., Columbus, Ohio 43215. Please visit the GCCC Web site for more information.

 

Housing

What are the Conference hotels and how can I make a reservation?
The MVC will reserve blocks of rooms in seven nearby hotels at a discounted rate. You may make your reservations online; the links provided in the Travel & Hotels section will take you directly to the Conference's designated room blocks with the group codes already entered in. You may also call the hotels directly to make your reservation using the phone numbers provided; please be sure to use the group code specified. To make a reservation or to view a list of the Conference hotels, please visit the Travel & Hotels page.

If I have to change or cancel my hotel reservation, can I call the hotel directly?
As the OVMA does not handle hotel reservations, you should contact the hotels directly if you have any questions or changes. Please visit the Travel & Hotels page for the phone number of each hotel.

Where can I get a hotel if the Conference hotels are booked?
Please watch the Travel & Hotels page for any updates and any potential overflow hotels, or visit Experience Columbus for additional nearby hotels. Notices about hotel updates will also be posted on the MVC Facebook page, as well as on Twitter.

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Travel & Parking

How do I get to the Greater Columbus Convention Center?
From Port Columbus International Airport: I-670 West, South on I-71, exit at Spring St., West on Spring to Fourth St., north on Fourth to Nationwide Boulevard.
From the North: I-71 South to I-670 West (exit 109-A), Exit I-670 at exit 4-B to the Convention Center.
From the South: I-71 North to I-70 East to Fourth Street Exit; North on Fourth to Nationwide Boulevard.
From the West: I-70 East to Fourth Street Exit; North on Fourth to Nationwide Boulevard.
From
the East: I-70 West to Fourth Street Exit; North on Fourth to Nationwide Boulevard.

Please click to a printable map and directions to the Convention Center.

What transportation is available from the airport?
Taxis: You'll find taxis available in the ground transportation area of the terminal on a 24-hour basis. The approximate fare into downtown Columbus is $25. For more information, contact the Taxi General Manager at 614-239-TAXI or by e-mail.
COTA: Port Columbus is served by Central Ohio Transit Authority (COTA) public bus service, available to take you almost anywhere in the city. For routes, fares, and schedules, please visit the COTA Web site.
Rental Car Companies: Alamo 800-GO-ALAMO, Avis 800-331-1212, Budget 800-527-0700, Dollar 800-800-4000, Enterprise 800-325-8007, Hertz 800-654-3131, National 800-CAR-RENT, Thrifty 800-367-2277

Is parking available at or near the Convention Center?
Yes. Parking costs at the Convention Center are a flat rate fee of $8 for the garages and $7 for the surface lots. Details can be found on the Travel & Hotels page. For information on each lot and a printable map, please visit the Convention Center Web site.

What should I bring with me?
In addition to your standard travel items, please be sure to bring the following:

  • Session notes: There will not be a notes printing station on site at the Conference, so please remember to print your notes before arriving.
  • Confirmation materials: This includes your registration confirmation, badge and any tickets you ordered. Please note that there will be a $10 badge replacement fee should you forget or lose your badge, so remember to keep it safe!
  • Notebook: The MVC will provide a small notes-taking section in the back of your on-site program, but please bring additional paper if you take detailed notes.

What is the Conference attire?
Attire for the MVC is business casual. You may wish to dress in layers, as Convention Center and hotel meeting rooms can be cool.

Can I bring my pets?
We love them as much as you, but Convention Center regulations and health codes prohibit pets being brought into the Midwest Veterinary Conference. In keeping with the law, only assistance dogs are permitted. Please help us not disappoint your pet by making them have to go home early!

Will there be shuttle service available?
Yes. For guests at the Sheraton Columbus at Capitol Square (formerly the Hyatt on Capitol Square), there will be a complimentary shuttle to and from the Convention Center.

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On-Site Services

Does the MVC offer on-site child care?
Although the MVC has offered child care in the past, please note that these services will not be provided in 2013. Parents who need to make childcare arrangements are encouraged to contact Janel Williams with Mobile Mommies LLC at 937.520.5758 or info@mymobilemommies.com. For more information on Mobile Mommies LLC and their services, please visit their Web site at www.mymobilemommies.com.

Will there be food or beverages available to attendees?
The MVC provides complimentary coffee in the morning, and water stations are available throughout the day. The Greater Columbus Convention Center and the Hyatt Regency offer several dining venues on site, and dozens of local restaurants are within walking distance of the Convention Center.

Do you have an employment opportunity board?
The Career Opportunities Center is located in the back of the Exhibit Hall in the 200 aisle. There will be boards available for attendees to post job listings, and if you require a table, these are available to OVMA members at no charge, first come, first serve. MVC personnel are not available to set up displays or post jobs. Those who would like to use this center should set up their own display.

Are there rooms to conduct interviews?
No, unfortunately the MVC does not have interview rooms available. Please make meeting area arrangements on your own.

Is a coat check available?
Yes, a coat check is available each day of the Conference just outside of Exhibit Hall C of the Greater Columbus Convention Center. Attendees may check coats and luggage, if need be. Approximate cost of checking a coat and/or luggage is $2 per item.

Will Titer Testing be available?
Yes, Titer Testing is available at the Midwest Veterinary Conference. Location of the testing is in the Wellness Center in the Exhibit Hall at the beginning of the 800 aisle. The Wellness Center will be open Friday and Saturday from 11 a.m. to 2 p.m. Cost for the testing is $70. Payment can be made in cash or checks made payable to MedOhio Occupational Health Centers. The lab work will be sent to Kansas State University for endpoint results determination. All results will be mailed to each individual in a self-addressed envelope.

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Notes & Recordings

How do I access the online notes/presentations?
All paid registrants receive complimentary access as part of their registration. The login and password information will be included with your initial registration confirmation. If you need to retrieve this information, please contact the OVMA office.

Will I be able to obtain any printed notes on-site?
No, printing stations will not be available for printing notes on-site. However, a business center is available in the food court area below the Hyatt as well as a Kinko's is located a few blocks away.

Will audio recordings be available for purchase?
Yes, the MVC has partnered with Dove Convention Services, an audio recording company, to capture the audio for sessions in which the Speaker has granted approval to audio record. Dove will have a booth located just outside of Exhibit Hall C in the Greater Columbus Convention Center where attendees can purchase the audio recordings in a variety of formats.

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Social Events & Activities

Does the MVC provide any social events or activities?
Yes, registrants may attend the MVC Live! Saturday evening entertainment and MVC Sunday Lunch. OVMA Student Memberss are invited to the Student Appreciation Reception and Connection Corner networking event. For families of attendees, the Auxiliary to the OVMA offers Family Fun Time on Saturday.

What social events are available outside of the Conference?
There are a variety of off-site attractions and events around town, which can be found on the Visiting Columbus page.

What activities and social events are available to students?
Registration for the Conference provides access to over 400 hours of scientific educational programming, complimentary Sunday Lunch, networking and mentoring opportunities that will put you a step ahead in your veterinary career. Plus, students have access to the Exhibit Hall with hundreds of veterinary products and service providers.

OVMA Student Members are invited to attend the Thursday evening Student Appreciation Reception. Also, the MVC will host a DVM/student networking event for veterinary student members. All attendees and their guests are welcome to purchase tickets to the MVC! Live Saturday evening entertainment.

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MVC Volunteer Opportunities

Are there any volunteer opportunities at the MVC?
Yes. The MVC staff is seeking volunteers to preside over one or more sessions during the Conference.

What is a Session Presider, and what do they do? 
A Session Presider serves as an ambassador of the MVC to the Speaker. Presiders introduce the speakers of their selected sessions using an introduction prepared by the MVC staff and, in the event of a problem, assist in locating appropriate staff to resolve A/V equipment or room issues.

Who can be a presider?
Any registered 2013 MVC attendee — including students.

What is the time commitment of a Session Presider?
Volunteers usually preside for a morning (8 a.m. to noon) or afternoon block of sessions (1 to 5 p.m.), but we will gladly accept any level of commitment.

What’s in it for me?
To show our appreciation for your efforts as an MVC Session Presider, you receive the following:

  • Access to Speaker Dining Room on the day you preside.
  • Networking with experts in your future profession.
  • Session Presider ribbon for MVC badge.
  • Recognition for volunteer service in the OVMA's newsletter, The Observer.
  • Each volunteer will automatically be entered into a drawing to win one of two Columbus sports packages: 4 tickets to the Columbus Clippers or 4 tickets to the Columbus Crew.

How do I become an MVC Session Presider?
Visit the Volunteer page to view opportunities and to sign up online. Students may sign up as session presiders or student assistants through the Student Volunteer page.

Who can I talk to if I have any questions concerning presiding?
Contact Aimee Ruble by e-mail or by phone at 800.662.6862. 

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Location Maps

Click below to view:

Greater Columbus Convention Center
GCCC Floor Plans - interactive maps
GCCC Floor Plan - PDF
GCCC Area Map - PDF
GCCC Food Court & Shops - PDF

Hyatt Regency Hotel
Hyatt Regency Floor Plan
Hyatt Regency Area Map - PDF

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Registration FAQs

How to Register

How can I register to attend?
Registration will open in November. At that time, you may either complete a paper registration form and submit it to the OVMA via mail or fax, or you can register online.
Mail – OVMA, 3168 Riverside Drive, Columbus, OH 43221
Fax – (614) 486-1325
OnlineWeb registration

What are the registration deadlines?
You can find all deadlines — including registration and special assistance requests — on the Registration page.

Am I able to register multiple people from our clinic at one time?
Yes. If you are registering by fax or by mail, please make a copy of the registration form in the registration program, or download a PDF form and complete a separate form for each individual. If you are registering online, please follow the instructions provided on the Web site to add additional attendees.

Who can register for a spouse/guest badge?
A spouse, companion, relative, friend or child age 16 or older may register as a guest of a registered attendee. DVMs, technicians, hospital staff members, and other animal care professionals are not eligible to attend as guests. Please note that CE credit confirmation cannot be issued for this type of registration.

How Does a Hospital/Clinic Pass work?
A Hospital Pass may be used by the staff of a veterinary facility (excluding veterinarians and technicians). In your confirmation packet, you will receive four tickets, each of which is good for one attendee on any one day. You may use these passes on any combination of days you like. When the attendee or attendees arrive at the Conference, each should bring one ticket to the "Already Registered?" counter in the Registration Area to receive a badge. The pass will be listed under the company name.

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Selecting Sessions & Events

Should I include every session I plan to attend when registering?
Signing up for individual sessions when you register helps the OVMA determine room assignments based on the capacity of each session. If you know at the time of registration which sessions you plan on attending, please include them on your form. However, if you change your mind after registering, you will still be able to attend sessions that are not full when you arrive.

What should I know about registering for hands-on labs and workshops?
The registration form includes a section where you may select which of these programs you would like to attend. Wet labs and workshops require an additional fee, but because these prices are fixed, there is no early registration discount. Please note that participation in these programs may be limited and is awarded on a first-come, first-serve basis; as such, we advise you to sign up as early as possible.

What educational programs are available to veterinary technicians?
The MVC offers a full four-day program of sessions designed specifically for technicians. For detailed session information, please view the courses available in the Technician Track.

May technicians and office staff attend DVM CE sessions and Special Programs?
Veterinary technicians and office staff may attend all educational sessions, except for those sessions and/or Special Programs specifically designated for DVMs only, recognizing that these sessions reflect a veterinarian's graduate school training and background.

What programs are available for practice managers and office staff?
The Practice Management and Staff Development tracks offer sessions covering all facets of the veterinary practice, including personnel and staff management, finance, communications, legal, ethics, etc.

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Registration Fees

How much does it cost to attend?
The registration fees vary depending on your job title, your membership status, how many days you are planning to attend, and when you register. Please see Registration Fees for pricing.

How can I pay for my registration fees?
You may pay by check, Visa, Mastercard or Discover. Unfortunately, we are unable to accept American Express. Please note that all fees need to be paid in full at the time of registration.

As a veterinary intern or resident, what would be my registration fee?
Veterinarians who are currently working as interns or residents may attend the Midwest Veterinary Conference at the significantly reduced registration fee of $75 for OVMA Members and $125 for non-members for the entire Conference. Please complete the appropriate registration form or select "Intern/Resident" on the online registration form. These forms will be available when registration opens in December.

I am a veterinarian practicing in another state. What fee will I pay to attend?
OVMA members welcome and encourage their colleagues from other states to attend the Midwest Veterinary Conference. As an out-of-state DVM, you are eligible to take advantage of the same reduced registration fees that an OVMA member would pay. Please see the Registration Fees page for these amounts.

I am a veterinarian in Ohio, but I am not an OVMA member. Can I attend?
Non-member veterinarians in Ohio are most welcome to attend, but please note that your registration fee will be higher than that of OVMA members. If you would like to receive the member price, we invite you to join the OVMA by filling out the “Member Dues” section on the registration form. Not only will you enjoy the cost savings, but also the benefits of OVMA membership throughout the year! Visit OVMA Membership page for more information.

What does it cost for a Veterinary or Technician Student to attend?
• OVMA Student or SCNAVTA Members: Complimentary
• Non-member pre-veterinary, veterinary or technician students: $20

What does a registration fee include?

DVMs, technicians, hospital staff members and other veterinary professionals • All sessions except where additional fees are required or class sizes are limited
• Issues in the Profession: OVMA Business Meeting & Breakfast (if attending on Saturday)
• CD-ROM & online access to Conference Proceedings
• Admittance to the Exhibit Hall
• MVC Sunday Lunch (if attending on Sunday)

Hospital/Clinic Pass • All sessions except where additional fees are required or class sizes are limited
• Admittance to the Exhibit Hall
• MVC Sunday Lunch (for the individual attending on Sunday)
Students • All sessions except where additional fees are required or class sizes are limited
• Admittance to the Exhibit Hall
• CD-ROM and online access to Conference Proceedings
• MVC Sunday Lunch (if attending on Sunday)

Spouse/Guest • All sessions except where additional fees are required or class sizes are limited
• Admittance to the Exhibit Hall
• MVC Sunday Lunch (if attending on Sunday)

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Online Registration

Where can I register online?
Please click here for online registration: REGISTER NOW!

What e-mail address and password should I use to log in?
If you are an OVMA Member or have given your contact information to the OVMA for past registrations, please use the e-mail address you supplied previously. If you have not logged in to the system in the past, please use the default password of Password1 (case sensitive). The system will check to make sure your e-mail address is in the system. If you are able to log in, you will then be prompted to change your password for security purposes. If the system does not recognize your e-mail address, please click on "New Visitor Registration." If you have forgotten your password, click on "Forgot your password?" to reset it.

I am an OVMA Member. Can I use my Members Only login information to log in and register?
Yes. If you have done so in the past, you may use your preferred e-mail address and current password to log in.

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Registration Confirmation

When will I get my name badge and any tickets?
Attendees who register by Feb. 1, 2013, will receive mailed confirmation including name badges, any purchased tickets, and instructions for accessing online Conference Proceedings. These items will be mailed to pre-registered attendees beginning the week of Feb. 11, 2013. Please be sure to bring these materials with you to the Conference, as there is a $10 replacement fee for lost name badges.

I registered multiple people from our office. How will we receive confirmation?
If you pre-register by the cut-off date of Feb. 1, 2013, each person will receive an individual confirmation to the address you provide.

I submitted my registration form by the appropriate deadline, but did not get a confirmation or registration materials in the mail. What should I do?
If you do not receive these materials before you leave for the Conference, visit the "Already Registered?" window in Hall C of the Greater Columbus Convention Center to pick up your packet.

What if I forget to bring my badge and event tickets to the Conference?
The OVMA strongly encourages you to bring your entire confirmation packet with you to the Conference. Should you forget it, you may request new materials when you arrive on site by visiting Customer Service. However, please be aware that there is a $10 replacement fee for lost name badges.

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Special Assistance

I will need special assistance to be able to attend the Conference. How do I make arrangements?
Attendees who need special assistance or services are asked to notify the OVMA office at least two weeks prior to the Conference by providing a written description of how we may accommodate you. There is space available for this request on both the online and paper registration forms.

Will I receive confirmation of my special request?
Your special request will be noted in your mailed confirmation. However, if you do not receive confirmation from the OVMA, please contact us by e-mail or by calling 800.662.6862.

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Cancellations & Transfers

What if I have to cancel my registration?
If personal or professional circumstances prevent you from attending the Conference, the OVMA will refund your registration fees less a $50 administrative fee, provided that a written refund request is received by 6 p.m. EST on March 14, 2013. No refunds will be granted after this date. No refunds can be granted for wet labs, workshops or entertainment functions. Written refund requests may be delivered to the OVMA via mail, fax or e-mail. Please note that refunds will not be processed until March 15, 2013.

Can I transfer my registration to someone else?
If you are no longer able to attend, your registration may be transferred to another person on your staff. Please note that you may not transfer one type of registration to another. (For example, a technician may not transfer his or her registration to a veterinarian.) Bring the original badge and registration materials to the on-site registration desk to receive a new name badge.

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On-Site Registration

How can I register on site? What are the on-site registration fees?
If you cannot register before the advance registration deadline, you may do so when you arrive at the Conference. Registration will take place in Hall C of the Columbus Convention Center. On-site registration fees for each category of attendees are listed in the registration section.

Can I and/or my guest purchase a pass just for the Exhibit Hall?
Yes. You may purchase a one-day Exhibit Hall-only badge for a nominal fee of $20 per person, or a full three-day pass for $40 per person. Children under 18 are admitted at no charge, but should still obtain a badge, as only attendees with badges will be admitted to the Exhibit Hall. Anyone under 18 must be accompanied by a parent or legal guardian at all times. You may purchase these badges at the Customer Service booth during Registration hours.

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Education FAQs

CE Records

How many hours of CE can I obtain by attending the Conference?
You can earn a total of 24 hours of continuing education if you elect to attend the full Conference and attend all day each of the four days. A total of 6 hours of continuing education can be obtained if you elect to attend only one day of the Conference and attend a session during each time slot offered.

Does the MVC provide a record of the sessions I attend?
If you select sessions to attend during the registration process, this information becomes part of your electronic record with the OVMA. You will be provided a copy of the selected sessions as part of your confirmation. If you should need another copy after the Conference, please contact the OVMA office.

What can I do to track my sessions if I did not list them during registration or I change my selections at the Conference?
A Record of Continuing Education form will be available in the back of the on-site program. It provides a place to record the date, title, speaker and the number of hours attended.

My state requires signature from the organization that hosts the CE. How do I obtain a signature?
Fill out the Record of Continuing Education form provided in the back of the on-site program and bring it to the Attendee Assistance window in the MVC Registration area. An OVMA staff person will provide a signature. Please make sure you fill out the form prior to requesting a signature from an authorized OVMA staff person.

Can I use the CE offered at the MVC to fulfill my CE requirements for license/registration renewal?
The Ohio Veterinary Medical Association is a “pre-approved” provider of continuing education by the Ohio Veterinary Medical Licensing Board. As such, Ohio veterinarians and technicians can count OVMA-hosted programs towards their Ohio CE requirement. While we can not verify the acceptance of OVMA programs by other state boards of veterinary medicine, the Midwest Veterinary Conference has historically been considered acceptable continuing education by other states. Some states do require the licensee to complete and have signed the CE record form found in the back of the MVC on-site conference program.

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Waiting Lists

I registered online for a lab, lunch or workshop with limited attendance. How will I know if I am placed in the program?
You will receive a confirmation specifying which lab and/or workshop has been included in your registration.

What happens if a lab, lunch or workshop I want to attend is full? Can I be placed on a waiting list?
If a lab, lunch or workshop is full, it will no longer be available to select if you register online. If you want to be placed on a waiting list for a program that is full, simply send us an e-mail with “Wait List” as the subject to request wait list status. Be sure to include the attendee’s full name and the name of the lab in the e-mail.

What if I do not register online? How will I know what labs, lunches and workshops are still available?
If you chose to register via mail or fax, you can still check the MVC Web site as to which programs are still available. Updates regarding which programs are still available, as well as any other changes to MVC programming, will be posted on the Program Changes & Updates page. If the one you would like is not listed, you can be placed on a waiting list by sending us an e-mail with “Wait List” as the subject. Be sure to include the attendee’s full name and the name of the lab in the e-mail.

I did not check the MVC Web site before I sent in my registration that included a lab, lunch or workshop. How will I know if I am placed in the program I selected?
You will receive a confirmation by e-mail if an e-mail address is supplied, or by mail if the registration is received by mail or fax and no e-mail address is supplied. The confirmation will list all the sessions you included on your registration form, as well as any tickets purchased and any labs or workshops you selected. If the lab was not available, it will not be listed on the confirmation. To be placed on a waiting list, send us an e-mail with “Wait List” as the subject, and be sure to include the attendee’s full name and the name of the lab.

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Selecting Sessions

Should I include every session I plan to attend when registering?
It is encouraged but not necessary. Signing up for individual sessions when you register helps the OVMA determine room assignments based on the capacity of each session, which helps ensure there is adequate seating. Sessions listed will also be included in your confirmation, providing you with a detailed continuing education record.

What should I know about registering for labs and workshops?
The registration form includes a section where you may select which of these programs you would like to attend. Wet labs and workshops require an additional fee, but because these prices are fixed, there is no early registration discount. Please note that participation in these programs may be limited and is awarded on a first-come, first-serve basis; as such, we advise you to sign up as early as possible.

What educational programs are available to veterinary technicians?
The MVC offers a full four-day program of sessions designed specifically for technicians. For detailed session information, please view the Technician Track course offerings. Technicians are welcome to attend other program areas of interest as well.

May technicians and office staff attend DVM CE sessions and Special Programs?
Veterinary technicians and office staff may attend all educational sessions, except for those sessions and/or special programs specifically designated for DVMs only, recognizing that these sessions reflect a veterinarian's graduate school training and background.

What programs are available for practice managers and office staff?
The Practice Management and Staff Development tracks offer sessions covering all facets of the veterinary practice, including personnel and staff management, finance, communications, legal, ethics, etc. For detailed session information, please view the CE Tracks.

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Notes & Audio Recordings

How do I access the online notes/presentations?
All paid registrants receive complimentary access as part of their registration. The login and password information will be included with your registration confirmation. If you need to retrieve this information, please contact the OVMA.

Will I be able to obtain any printed notes on-site?
No notes printing stations will not be available for printing notes on-site. A business center is available in the food court area below the Hyatt.

The notes or PowerPoint presentation for a session I want to review is not listed. How can I get a copy?
If the notes or PowerPoint for a session you are interested are not available online, it is possible that the Speaker does not wish to have his or her notes or PowerPoint published for this Conference. However, the Speaker may not have provided these materials in time to include in the launch of the online access. If this happens, we will add the session materials after the Conference. If you would like to see the notes or PowerPoint prior to the Conference, please send us an e-mail.

Will audio recordings be available for purchase?
Yes, the MVC has partnered with Dove Convention Services, an audio recording company, to capture the audio for sessions in which the Speaker has granted approval to audio record. Dove will have a booth located just outside of Exhibit Hall C in the Greater Columbus Convention Center where attendees can purchase the audio recordings in a variety of formats.

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Exhibit Hall FAQs

Guests & Pets

Can I and/or my guest purchase a pass just for the Exhibit Hall?
Yes. You may purchase a one-day Exhibit Hall-only badge for a nominal fee of $20 per person, or a full three-day pass for $40 per person. Children under 18 are admitted at no charge, but should still obtain a badge, as only attendees with badges will be admitted to the Exhibit Hall. Anyone under 18 must be accompanied by a parent or legal guardian at all times. You may purchase these badges at the Registration booth.

Can I bring my pets?
We love them as much as you, but Convention Center regulations and health codes prohibit pets being brought into the Midwest Veterinary Conference. In keeping with the law, only assistance dogs are permitted. Please help us not disappoint your pet by making them have to go home early!

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Services Available in the Exhibit Hall

Will Titer Testing be available?
Yes, Titer Testing is available at the Midwest Veterinary Conference. Location of the testing is in the Wellness Center in the Exhibit Hall at the beginning of the 800 aisle. The Wellness Center will be open on Friday and Saturday from 10 a.m. to 2 p.m. Cost for the testing is $65. Payment can be made in cash or checks made payable to MedOhio Occupational Health Centers. The lab work will be sent to Kansas State University for endpoint results determination. All results will be mailed to each individual in a self-addressed envelope.

Do you have an employment opportunity board?
The Career Opportunities Center is located in the back of the Exhibit Hall in the 200 aisle. There will be boards available for attendees to post job listings, and if you require a table, these are available to OVMA members at no charge, first come, first serve. MVC personnel are not available to set up displays or post jobs. Those who would like to use this center should set up their own display.

Are there rooms to conduct interviews?
No, the MVC does not have interview rooms available. Please make meeting area arrangements on your own.

Is a coat check available?
Yes, a coat check is available each day of the Conference just outside of Exhibit Hall C of the Greater Columbus Convention Center. Attendees may check coats and luggage, if need be. Approximate cost of checking a coat and/or luggage is $2 per item.

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Student FAQs

Cost to Attend

What is the cost to attend the Conference as a veterinary student?
OVMA Student Members receive complimentary registration as part of their dues. Veterinary students who are not members of the OVMA may attend for $20. If you would like to join the OVMA prior to registering for the Conference, please visit the OVMA's Student Membership page for more information.

How much is it for a veterinary technician student to attend?
SCNAVTA Members receive complimentary registration. All other technician students may attend for $20. If you would like to join SCNAVTA prior to registering for the MVC, please visit the NAVTA Membership page.

I am a pre-veterinary student. Am I able to attend the Conference?
Yes. As a pre-veterinary student, you may attend the full Conference for $20. Or, you may attend the Veterinary Exploration Conference for $10 on Saturday, Feb. 25. Parents are also welcome to attend the VEC for $20 each.

What does student registration include?
Student registration includes the following: All sessions except where additional fees are required or class sizes are limited; admittance to the Exhibit Hall; a CD-ROM and online access to Conference Proceedings; and MVC Sunday Lunch (if attending on Sunday).

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Selecting Sessions

Should I include every session I plan to attend when registering?
It is encouraged but not necessary. Signing up for individual sessions when you register helps the OVMA determine room assignments based on the capacity of each session, which helps ensure there is adequate seating. Sessions listed will also be included in your confirmation, providing you with a detailed continuing education record.

What should I know about registering for labs, lunches and workshops?
Students are welcome to register for these special programs, but please read the descriptions carefully. Some of the programs are designed for individuals with technician or DVM degrees, and as such, the content may be more advanced.

The online registration form includes a section where you may select which of these programs you would like to attend. Some require an additional fee, and these prices are fixed, so there is no early registration discount. Please note that for these programs, participation is limited and awarded on a first-come, first-serve basis; as such, we advise you to sign up as early as possible.

If you are filling out a paper form, please contact the OVMA to sign up for these programs.

Are there any sessions geared toward students?
The MVC offers a dozen educational tracks. Depending on your area of specialization, any number of these tracks might interest you. Visit the CE by Track page for an overview of available courses.

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MVC Volunteer Opportunities

Are there any opportunities for students to volunteer at the MVC?
Yes. Students may sign up as Session Presiders or Student Assistants for one or more sessions. The MVC also needs demonstration animals for several wet labs, and students are invited to volunteer their dogs.

What is a Session Presider/Assistant, and what do they do? 
A Session Presider serves as an ambassador of the MVC to the Speaker. Presiders introduce the speakers of their selected sessions using an introduction prepared by the MVC staff and, in the event of a problem, assist in locating appropriate staff to resolve A/V equipment or room issues.

Who can be a presider?
Any 2013 MVC registered attendee—including students. Only students may sign up as an assistant.

What is the time commitment of a Session Presider?
Volunteers usually preside for a morning (8 a.m. to noon) or afternoon block of sessions  (1 to 5 p.m.), but we will gladly accept any level of commitment.

What’s in it for me?
To show our appreciation for your efforts as an MVC Session Presider, you receive the following:

  • Complimentary parking! The OVMA validates parking for Assistants.
  • Networking opportunities! Meet and greet with experts in your future profession from Ohio as well as on a national level.
  • Education! You'll be able to sit in on the sessions you're presiding over.
  • Earn Cash for SCAVMA! Each hour that a student volunteers at the Midwest Veterinary Conference, the OVMA gives a cash donation to SCAVMA to help with future student activities.
  • SCAVMA points! Students who volunteer will be awarded one SCAVMA point for three hours and two points for six hours.
  • Chance to Win! Each volunteer will automatically be entered into a drawing to win one of two Columbus sports packages: 4 tickets to the Columbus Clippers or 4 tickets to the Columbus Crew.

How do I become a presider/assistant, or volunteer my pet for a lab?
Volunteer online at the Student Volunteer page.

Who can I talk to if I have any questions concerning presiding?
Contact Aimee Ruble by e-mail or by phone at 800.662.6862. 

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Veterinary Exploration Conference

What is the Veterinary Exploration Conference?
The Veterinary Exploration Conference (formerly known as the Pre-Veterinary Medicine Conference) is a one-day mini-conference that is designed to introduce attendees to the vast range of opportunities available when considering a career in veterinary medicine. The Conference is followed by a college fair at which attendees may talk to representatives from veterinary medical and veterinary technician schools.

When does the Veterinary Exploration Conference take place?
The Conference takes place annually on the Saturday during the Midwest Veterinary Conference. This year, the date is Feb. 25. The program begins at 9:30 a.m. and concludes at 4 p.m.

Who can attend the Veterinary Exploration Conference?
High school juniors and seniors, as well as undergraduate college students, are encouraged to attend if they are interested in learning more about a career in veterinary medicine.

How can I register, and how much does it cost to attend?
Registration begins in mid-December and lasts through mid-February. You may register online or request a paper form to submit to the OVMA via fax or standard mail. The Conference is $10 for students and $20 for parents. Only the first 300 registrants will be able to attend, so register early!

Are parents permitted to attend as well?
This year, there will be a Parent Workshop held in conjunction with the VEC. The fee for parents is $20 each and includes lunch. More information and registration can be found on the Veterinary Exploration Conference page.

Where is the Veterinary Exploration Conference located?
Hyatt Regency Columbus
Ballroom (3rd Floor)
350 N. High St.
Columbus, OH 43215

Where do I park?
Parking is available at the Hyatt Regency Columbus:

  • Valet parking is $18 per day or $23 for overnight guests and includes complimentary in/out privileges
  • Off-Site parking is available at Chestnut Street Garage, one block south of hotel at a rate of $12 overnight self parking. Option to charge parking to room. Includes complimentary in/out privileges and is accessible to and from the hotel via enclosed and covered walkway.
  • The Greater Columbus Convention Center provides additional parking in its underground garage and outdoor self-parking at its East Lot, both for $14 per 12 to 24 hours with no in/out privileges.

Is breakfast provided?
The Veterinary Exploration Conference will not provide breakfast for attendees.

Is lunch provided?
Complimentary lunch is provided for all registered attendees of the Veterinary Exploration Conference.

How should I dress?
Business casual attire is preferred. Attendees are encouraged to dress in layers as room temperatures can vary.

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Student Activities

What activities are available to students? What about social events?
Registration for the Conference provides access to over 400 hours of scientific educational programming, complimentary Sunday Lunch, networking and mentoring opportunities that will put you a step ahead in your veterinary career. Plus, students have access to the Exhibit Hall with hundreds of veterinary products and service providers. Veterinary students are invited to attend the Thursday evening Student Appreciation Reception, and all student attendees are welcome to purchase tickets to the MVC! Live Saturday evening entertainment.

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Have a question that's not listed here? Contact us and we'll post your question and the answer here in the FAQs.