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Speaker Kit

Thank you for agreeing to speak at the 2017 Midwest Veterinary Conference! Please log on to the Speaker Service Center to submit the required items by the due dates shown below. This allows the OVMA to more effectively promote you and your sessions on the MVC Web site and in the registration program mailed to potential attendees in the fall. If you have any questions, please view the Speaker FAQs or contact Aimee Becker.

Download the Speaker Submission Checklist to keep track of submission items and deadlines.

Due Aug. 19, 2016

The Speaker Contract provides all the details of your agreement to speak at the 2017 MVC. You can view the contract online in the Speaker Service Center.

Session Titles and Descriptions
A brief explanation of what your presentation will consist of, including session titles. Session titles should be no longer than 80 characters (including spaces and punctuation) and session descriptions no longer than 750 characters. Download and complete the Speaker Sessions Form prior to logging into the Speaker Service Center.

Please do not make changes to your sessions after submitting, as they will not be included in the Registration Program. If you need to make changes after this date, please contact Aimee Becker.

Speaker Introduction and Photograph
The speaker introduction is a brief summary of your credentials and relevant accomplishments. This introduction is utilized on the MVC website, Conference Proceedings, and in each session's introduction. Please note there is a 750-character limit. Submission of your photograph, while voluntary, will assist the MVC in marketing your sessions and the Conference as a whole.

Compensation Information Form
Please provide the MVC with payment instructions for your honorarium and whether you or your employer should receive the payment. See the OVMA's Compensation & Expenses Policy for details.

Industry Affiliation Disclosure
It is the goal of the MVC to ensure that attendees are aware of any affiliations our Speakers may have with other companies or organizations in the industry. This section provides the opportunity for you to identify these affiliations and the general nature of the affiliation. This information will be included in the registration program.

Audio Visual Equipment List Request
Standard AV set includes lectern microphone, projector and projection screen, laptop, wireless lavalier microphone, audio mixer, and slide advancer/laser pointer.

Permission to be Audio Recorded
The MVC hires an audio recording company to record the sessions of the MVC for sale and distribution to attendees. Please grant or deny permission to allow the audio recording of your session(s).

Permission to be Photographed
The MVC hires a photographer to document the Conference. These photographs are subsequently used to re-cap events in electronic and print publications of the OVMA, as well as in marketing materials for future Conferences. Please grant or deny permission to allow us to take your photograph during the Conference.

Copyright Assertion
To protect your rights and the rights of any other authors/contributors to your notes and/or PowerPoint presentations, the MVC has provided a means for you to identify yourself as the owner of the copyright and/or that permission has been granted to use the copyrighted work of another.

Housing Request (If Applicable)
The OVMA will make hotel reservations upon receipt of the completed request form. Please be sure to submit this request via the Speaker Service Center, as any outside arrangements by the Speaker will not be reimbursed without prior approval. See the OVMA's Travel & Hotel Accommodations Policy for more information.

Hands-On Lab Specifications (If Applicable)
This is only for those Speakers who have been designated as providing a Hands-On Lab. It provides the MVC with all of the details necessary to establish a registration price for the lab.

Due Dec. 5, 2016

Scientific Notes and/or PowerPoint Presentations
Conference Proceedings are made available to attendees in digital form prior to the Conference. In order to ensure all Conference Speakers’ materials are included and distributed in a timely manner, we ask that you submit your scientific notes and/or PowerPoint presentations to the OVMA no later than Dec. 5. See the OVMA's Materials Guidelines for specific instructions.

Travel Arrangements (If Applicable)
Out-of-state Speakers, please make airfare arrangements with the MVC’s designated travel agency. See the OVMA's Travel & Hotel Accommodations Policy for more information.