FAQs

To receive an email invitation once general exposition opens, please join our mailing list.

If general expo has already commenced (see selection dates), click the "RESERVE BOOTH" button at the top of the page to get started.

View the Exhibit Hall Floor Plan to see what spaces are available and what other companies have already signed up.

OVMA welcomes companies whose products or services are relevant to the practice of veterinary medicine and animal care.

As hosts of one of the largest and most respected veterinary conventions in North America, we make it our responsibility to verify that our exhibitors are pertinent to our attendees' needs and adhere to the same high standards that we do. Therefore, we will review your company information upon registering and notify you within two business days of your acceptance.

OVMA reserves the right to deny entry to any company that cannot demonstrate a practical application to veterinary medicine and/or animal care. If your reservation request is rejected, you will receive a full refund of any payment made.

Appreciation Points are awarded to reflect past support of the MVC, both as an exhibitor and sponsor, and are used in determining your booth selection category. More about Appreciation Points »

Booth selection is divided into six periods: One for each of the five exhibitor categories (A–E), and a sixth for general exposition. When you select your booth is determined by how many Appreciation Points your company has accrued over the past five years.

If you are a previous exhibitor and/or have signed up for our mailing list, you will receive an email notification when your selection period opens.

Your physical booth includes the following:

• 8' backdrop draping in show colors
• 3-foot side rails
• One 7" x 44" sign with company name
• Listing in printed programs
• Customized exhibitor profile in mobile app
• Six (6) Exhibitor staff badges per 10x10 space
• Access to on-site Exhibitor Lounge
• Complimentary booth in the Virtual Exhibit Hall

In addition, you are also eligible to purchase attendee mailing lists and other advertising/marketing opportunities.

Absolutely! You are most welcome to purchase additional marketing opportunities, traffic boosters, and sponsorships during the online selection process or anytime thereafter. Just keep in mind that quantities are limited and offered on a first-come, first-served basis.

For additional items beyond your selected booth(s), payment is not required at the time of reservation, but it must be received in full in order to lock in your selection(s) and prior to the designated marketing/sponsorship deadlines, which will be specified during online reservation, in your confirmation email, and on the MVC website.

Please refer to your Exhibitor Admin Portal email invitation for a direct link to set up and log in to your account. If you cannot find your email, follow these instructions:

1. Click here to go to the Exhibitor Admin Portal.
2. Log in to the using the email address you used to register for the MVC. If it is your first time logging in, click the "Forgot?" link above the password box to set your password and log in.
   • Note: The Cvent platform may be used for other events you are exhibiting at, so you may already have an account. You will use the same information to log in. If you can't remember whether you have an account, click the forgot password link.
3. Check your email for a password reset link. Follow the prompts to set your password and log in.

NOTE: If you are prompted for an event code, please enter: 3798C07D5883

Please upload all required items via the Exhibitor Admin Portal by following the directions below:

1. Log in to the using the email address you used to register for the MVC. (See previous question if it is your first time logging in.)
2. If multiple events are shown on the home screen, select "2023 Midwest Veterinary Conference." You will then find a list of tasks you need to complete. Follow the prompts to submit your items.
3. Once you have finished, be sure to click "Mark task complete" so we know you are finished. (If you do not mark it complete, you will continue to receive reminder emails.)

Yes. Once you log in (see previous question), click on the "Team" tab in the left sidebar, then click on the "Admins" tab. Click the "Add Admin" button and follow the prompts to add administrative access to another member of your staff.

You must mark each task complete when you are finished; otherwise, you will continue to receive reminder emails. Follow these steps to check off your tasks as you complete them:

• Log in to the Exhibitor Admin Portal
• Click on the "Tasks" tab in the left sidebar
• Click "View" next to the task you have finished
• Click the "Mark task complete" button

For optional tasks that you do not plan to complete, simply mark them complete following the steps above to turn off the reminder emails.

For a better on-site experience, please register your booth staff prior to the MVC. The deadline to pre-register your staff is Feb. 10. However, if you miss the deadline, you will be able to register staff on site.

1. Log in to the Exhibitor Admin Portal.
2. Click on the "Tasks" tab in the left sidebar or the "View Tasks" tile on the home page.
3. Click on "Upload booth staff list." In the pane that appears, click the Booth Staff Template spreadsheet to download it to your computer.
4. Read the instructions and complete the spreadsheet per the directions. Don't forget to save your changes!
5. Return to the task in the Exhibitor Admin Portal, click the "Upload files" link, attach your spreadsheet, and click "Upload."
6. Click "Mark task complete" to save your upload and check off the task.

Be advised, we WILL NOT add or make changes to your roster after the deadline. Please instruct your staff to register on site at the Exhibitor Staff Badges counter.

OVMA staff processes booth staff registrations every Friday.

Yes, a badge may be transferred in one of two ways:

Editing Online

1. Click here and then click on the "Registrant Login" link at the top right corner of the page.
2. Enter the original registrant's email address and confirmation number (found in the confirmation email or by clicking the "Forgot your confirmation number?" link) and click "Log In."
3. Under "Registrant Actions," click the "Transfer Badge" button.
4. Enter the required information for the new registrant and click "Submit."

*Note: To transfer a badge online prior to the conference, your staff person's registration must have been processed by OVMA staff. A confirmation email indicates the registration has been processed.

Editing On Site

Upon check-in at the exhibitor staff badges counter, the new staff person will search for the original registrant, then tap the Transfer button and follow the prompts.

To prevent potential errors, please do your best to make sure your list is finalized before uploading. However, in the event you need to add more staff members prior to Feb. 10, simply upload a second list with the new names and contact us to alert us to the new file. Do not delete or modify your original list.

After Feb. 10, anyone not pre-registered can sign up on site. We WILL NOT add anyone to your roster after this date.

To edit a badge, the individual staff person has two options:

Edit Online

1. Click here and then click on the "Registrant Login" link at the top right corner of the page.
2. Enter the registrant's email address and confirmation number (found in the confirmation email or by clicking the "Forgot your confirmation number?" link) and click "Log In."
3. Under "Registrant Actions," click the "Modify Registration" button.
4. Follow the prompts to make the necessary changes. Continue on to the last page and click "Finish" to submit the changes.

Edit On Site

Upon check-in at the exhibitor staff badges station, the system will prompt them to proof their badge. If any changes need to be made, they can follow the prompts to update the information prior to printing.

OVMA does not mail out exhibitor badges in advance. Your team can pick up their badges on site. Additional details and instructions will be emailed to the week prior to the MVC.

No, regular staff badges do not include access to educational sessions. However, you may purchase an upgraded badge for $400, which includes access to all live and on-demand CE (excluding hands-on labs). Simply denote on your booth staff spreadsheet which staff members would like the CE upgrade. Please note, these badges do not count against your allotment of complimentary badges included in your booth fee.

Exhibitor Admins: Please see the previous question.

Booth Staff: If your account manager has not already submitted your registration, speak to them about adding CE access to your staff badge. If they have already submitted your registration, you can add CE access once your registration has been processed by following the instructions below.

Modifying Your Registration

In order to edit your registration, the staff member's registration must have been processed by OVMA staff. Registrations are processed once a week on Fridays. The staff person will receive a confirmation email when their registration has been processed.

1. In your confirmation email, click the "Modify Registration" button. If you do not have your confirmation email, click here and then click on the "Registrant Login" link at the top right corner of the page.
2. Enter your email address and confirmation number (click the "Forgot your confirmation number?" link if you no longer have your confirmation email) and click "Log In."
3. Under "Registrant Actions," click the "Modify Registration" button.
4. On the first page, make your changes under the "Registration Type" section.
5. Continue on to the last page, enter your payment information* as required, and click "Finish" to submit your changes.

*Please have your credit card ready before you begin, as payment is due at the time of registration. After completing the modification process, you will be able to download a payment receipt if needed for reimbursement.