Please remember it is critical to submit all required materials by the designated deadlines shown below, so that OVMA has an adequate amount of time to prepare and promote your sessions and the Conference as a whole.
Please remember it is critical to submit all required materials by the designated deadlines shown below, so that OVMA has an adequate amount of time to prepare and promote your sessions and the Conference as a whole.
Due Date #1:
Contact Information & Credentials
Please provide your mailing address, phone number, and email address, as well as your name and credentials exactly as you'd like them to appear in MVC marketing materials.
Speaker Agreement
The Speaker Contract provides all the details of your agreement to speak at the MVC, including:
Due Date #2:
The primary MVC marketing piece is the Registration Program, which is sent to some 20,000 potential attendees in the fall. Also known as the MVC "bible," this book includes detailed program information that will ultimately be the deciding factor in whether someone attends our Conference. The following speaker items are crucial elements of the Registration Program.
Session Titles & Descriptions
A brief explanation of what your presentation will consist of, the target audience, and knowledge/skill level. | More details »
Speaker Biography and Photograph
The speaker biography is a brief summary of your credentials and relevant accomplishments. It is used on the MVC website, Conference Proceedings, and in session introductions. | More details »
Request for Session Moderator
The MVC invites attendees to volunteer as session moderators to introduce speakers and assist as needed throughout the lecture. Please denote whether you would like a moderator and, if so, for which sessions (as applicable).
Promotional Podcast Recording
If you are willing to sit down for a brief interview with OVMA staff to discuss your presentations for an episode of Fully Vetted podcast (either before or during the Conference), please let us know in this form. We will contact you directly to work out the details.
Due Date #3:
Method of Transportation
Verify whether you will need airfare or mileage reimbursement. If you plan to fly, arrangements need to be made through OVMA's designated travel agent.
Hotel Reservation Request (Eligible speakers)
Verify whether you will need hotel accommodations and whether you wish to stay longer than the allotted number of nights.
Audio/Visual Equipment List & Request
The MVC provides the following standard A/V equipment in each session room. If you need additional equipment, or if you plan to bring your own laptop, please denote as such in the A/V request form.
Due Date #4:
Year after year, attendees state that having access to speaker presentations and notes is highly important to them, both during the MVC and after. As such, we strongly encourage you to submit these documents for inclusion in the Conference Proceedings. Please ensure the content of your PowerPoint and scientific notes matches the content of your presentation.
PowerPoint Presentations & Scientific Notes
Conference Proceedings are made available to attendees online prior to the Conference and provided on a flash drive on site. Please see the Materials Guidelines for specific instructions on formatting your documents.