Feb. 22–25, 2018 | Greater Columbus Convention Center | Columbus, Ohio

Exhibitor Services


Floor Plan &
Exhibitor List

Dates &


Order Electricity
& Internet

Order Show

Booth Staff


Marketing Opportunities

Increase your exposure with a variety of marketing add-ons. But don't wait: Quantities are limited and will sell out fast!


Registration Program
• Circulation: 16,500
• Deadline: Oct. 2, 2017
• Sizes available: Quarter-, Half-, and Full-Page
• From $500

Attendee Confirmation Email
• Circulation: Appx. 4,500 (sent to all attendees upon registration)
• Deadline: Nov. 15, 2017
• Size: 125px by 125px

On-Site Program
• Circulation: 6,000+
• Deadline: Jan. 15, 2018
• Sizes available: Notebook, Quarter-, Half-, and Full-Page
• From $200

To purchase, click below to log in to the Exhibitor Service Center.

Mobile App

Banner Ads
• 3- or 6-second ad
• Rotates throughout entire mobile app
• Seen by all app users
• From $500

Attendee Game Challenge
• Create your own photo-based challenge to encourage attendees to interact with your brand
• Attendees earn points to compete for prizes
• From $100 

To purchase, click below to log in to the Exhibitor Service Center.

New Product Showcase

• Display your item on a pedestal table, along with any marketing materials or pamphlets.

• Signage will direct attendees to your booth to learn more.

• Only products that have been introduced or modified within the preceding 12 months, please.

• Complimentary with a $5,000+ sponsorship commitment

• $200 (without sponsorship)

To purchase, click below to log in to the Exhibitor Service Center.

Exhibit Hall Passport

• You supply a photo-based challenge to appear in the mobile app passport. (For instance, you could ask attendees to take a picture of your company's newest pet food on display in the New Product Showcase, take a selfie with a company rep, or post a photo of something they like in your booth.) Be creative!

• Attendees post the photos, which appear in the MVC's social and mobile app feeds for everyone to see.

• Attendees who complete all 20 challenges are entered in a raffle for fabulous prizes, compliments of your company!



You might also be interested in:
Attendee Game Challenge (see "Mobile App" at left)

Lead Retrieval

Exhibitors will be able to use their smartphones or tablets to gather and store attendee information at the 2018 MVC. Lead retrieval will be provided by SmartSource Computer & Audio Visual Rentals.


  • Install app onto each staff person's existing Apple or Android smartphone or tablet. (Device rentals also available.)
  • Leads can be accessed on any computer from a secure website with a unique username/password assigned to you upon pickup/delivery of the device(s).
  • Download data during or after the show into an Excel file for easy import into databases.
  • Features a free-type notes section using the on-screen keyboard.
  • Make the most of your attendee interaction — include qualifiers or instant email.

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  • App Software: $250 (Includes license for one device)
  • Additional License: $150
    To use the app, each additional booth staff person needs a license.
  • App software with iPad rental: $370

How to Order

Download a PDF order form or place your order online. If prompted for a code, enter MVCO0218.

Order by Feb. 7, 2018, to take advantage of the above discounted rates. Online orders will be accepted through Feb. 14, 2018.

Liability Insurance

Your certificate of insurance must be submitted by Feb. 1.

All exhibitors must obtain liability insurance to participate in the Midwest Veterinary Conference.

Please adhere to the following guidelines when preparing your certificate of insurance (COI):

  • Remember when you fill out the form, you must put your company name(s) in the "Insured" box. Be sure to include your booth number.
  • OVMA should be named as an additional insured on your COI. In the "Certificate Holder" section, please enter: Ohio Veterinary Medical Association, 1472 Manning Parkway, Powell Ohio 43065.
  • If you need help obtaining a COI, contact your insurance company. 
  • Your company's COI should be submitted by Feb. 1, 2018. OVMA must have this document on file before you are able to set up your booth.

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Rainprotection Insurance

If your insurance company does not provide coverage, you may join the Rainprotection Insurance program for MVC exhibitors.

Equipment, merchandise, and display insurance also offered. For more details, download this informational packet.

PURCHASE NOW – Cost: $84


If you need further assistance, please contact Exhibits Manager Cindi Rains.

Exhibition Schedule

Feb. 20

Exhibitor Setup

2 – 8 p.m.

(Island Booths only)


Feb. 21

Exhibitor Setup

7 a.m. – 7 p.m.

Feb. 22

Exhibitor Setup

7 – 10 a.m.


Exhibitor Hall Open

10:30 a.m. – 6 p.m.


Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.

Feb. 23

Exhibitor Hall Open

10:30 a.m. – 6 p.m.


Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.

Feb. 24

Exhibitor Hall Open

10:30 a.m. – 6 p.m.


Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.


Exhibitor Move Out

6 – 10 p.m.

Feb. 25

Exhibit Hall Closed

Exhibitor Move Out

8 a.m. – 12 p.m.