Facebook Twitter Instagram Contact

Travel & Hotel Accommodations Policy

Out-of-State Speakers

  • To have your airfare paid for by OVMA, your reservation must be made through the OVMA's designated travel agent. Flight request must be made by Dec. 8, 2017.
  • If you choose to not use the designated travel agent, we regret that we cannot cover your airfare.
  • A request for a specific airline will be honored if doing so does not increase the cost of the flight or the speaker agrees to pay the differential.
  • If you do not need a flight, OVMA will cover your mileage at the current IRS reimbursement rate not to exceed $400 total.
  • OVMA pays hotel room and tax for those nights reflective of the speaking engagement. Additional nights shall be covered by the speaker.

In-state speakers

  • If the speaker resides in Ohio but outside Central Ohio (defined as Franklin and its contiguous counties), and speaks at least three hours, the OVMA will:
    • Pay the hotel room and tax of the speaker for those nights reflective of the speaking engagement. (Additional nights shall be covered by the speaker.)
    • Pay the mileage from their home city to Columbus at the IRS reimbursable rate.
  • Speakers who reside within Central Ohio will receive a flat $25 travel stipend to cover parking and mileage.

OVMA's Designated Travel Agent

AAA Ohio Auto Club

Main Contact
Jessica D. Thompson, CTC
Email: jthompson@aaaohio.com
Phone: 888.222.6446 ext. 7873
Fax: 614.410.0841

Secondary Contact
Kati Ackermann: 888.222.6446 ext. 7636