CONTENTS | General RegistrationDetails | Online Registration | Mail Registration | Group Registration | On-Site Registration | Student Registration | Session & Event Selection | Registration Confirmation | Changes, Cancellations, & Transfers | Special Accommodations
Advance Registration. You may register online or by mail beginning the week of Nov. 13 (subject to change).
On-Site Registration. We strongly recommend pre-registering, but if you miss advance registration, you will be able to register on site at the MVC. You will, however, be able to register online before you arrive on site, as online registration will remain open throughout the duration of the live conference.
The registration fees vary depending on your job title, your OVMA membership status, how many days you are planning to attend, and when you register. See registration fees »
All major credit cards (Visa, MasterCard, Discover, and American Express) are accepted, as well as checks (mail or on site only) and cash (on site only). Payment is due at the time of registration.
We are able to keep our registration prices low by encouraging our 6,000+ attendees to self-register online, thus freeing our staff to focus on high-level planning and preparation. In rare instances, we may at our discretion issue an invoice or purchase order upon request, but in the vast majority of cases, we cannot accommodate this request.
If your organization requires prior approval for payment, please refer to the registration and hands-on lab fees and create your own purchase order. Note there are no service fees or taxes in addition to the posted registration rates.
In-Person MVC includes access to:
Virtual MVC Only includes 90 days of online access to:
Hybrid MVC includes access to:
Special Program Only includes:
Exhibit Hall Visitor's Pass
Providing your cell phone number allows us to send login verification codes by text message as well as email, giving you more flexibility in how you sign in to the virtual platform. It is not required, so if you do not provide this, these codes will be sent via email only.
Please note, OVMA will NEVER release your cell phone to third parties, nor will it be made available to exhibitors who scan your badge in the Exhibit Hall.
Please scroll down to the Special Accommodations section for information on ADA requests.
When you register for the MVC, you will need to acknowledge and accept the following terms and conditions:
Attendee Cancellation Policy. When personal or professional circumstances prevent a pre-registered individual from attending the in-person and/or virtual portions of the Conference, OVMA will refund the Conference registration fee(s), less 10%. A written refund request must be received no later than seven days after the last day of the Conference (March 1, 2024 at 12:00 p.m. ET.) Refunds will NOT be given if the registrant checked in and/or printed a badge on site at the MVC or logged in to the Virtual Platform prior to their refund request. // Registration Types. No fee will be charged if the attendee chooses to convert their in-person registration to virtual, or vice versa. // Labs & Events. Refunds will be granted for specialty programs, less 10% of fees paid, providing the participant’s space is filled by another attendee.
Continuing Education. Attendee is responsible for checking with their licensing board/certification body to determine if the Virtual MVC is approved for CE credit.
Public Health Emergencies. In the event state or local health orders prevent the live MVC from occurring, pre-registered attendees will receive a full refund.
Consent to be Photographed. Registration for the Midwest Veterinary Conference and attendance at any events, educational sessions and/or wet labs held in conjunction with the MVC constitutes an agreement by the registrant to OVMA’s use and distribution of his/her image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.
Shared Content. The OVMA may use content you share in relation to the MVC in future promotional materials, including but not limited to social media posts, photos, and comments.
Privacy Disclosure. The OVMA will not release your contact information to non-exhibiting companies. Please be aware that the contact information you provide will be encoded into your attendee badge and/or virtual attendee profile and may be obtained by Exhibitors.
Hands-On Labs Policy. By registering for a Hands-On Lab, Registrant acknowledges and agrees that some labs involve working with live animals, cadavers, specimens, equipment and other unique learning materials which may expose the registrant to a risk of injury or disease in the same manner as a veterinary professional would be exposed to these risks in carrying out the same or similar procedures in a clinical setting. The registrant, by registering for these Hands-On Labs and completing this registration form, agrees to assume this risk and hereby waives and releases the OVMA, any faculty, and other participants from any and all damage or injury arising out of or related to registrant’s participation in the Hands-On Lab.
Virtual Platform Access. Only registered attendees are permitted to access the MVC Virtual Platform and claim/be verified for continuing education (CE) credit. Each access code is limited to one simultaneous device sign-in. Registrants agree they will not share, distribute, record, or sell their individual access code, speaker videos, and/or conference proceedings to unregistered individuals or companies. OVMA is not responsible for attendee technology and/or equipment failures that prevent access to the Virtual Platform.
Our registration platform is compatible with the latest versions of Firefox, Chrome, Microsoft Edge, and Safari. Not sure which browser you're using? Find out »
Using an outdated browser can leave you more vulnerable to security risks, slow down performance, and cause some websites to behave incorrectly. Be sure to download the latest version of Firefox, Chrome, Edge, or Safari before you begin.
Yes, an email address is required to register online. Furthermore,
If you do not have an email address, do not wish to share your email address, and/or share an email address with someone else, please create a new account for free on Gmail, Yahoo, Hotmail, or any other email provider. Otherwise, you will not be able to register online.
OVMA Members & Prior Attendees. If you are already in our database, the registration system will pre-populate your contact information, preferences, linked contacts, and membership status IF AND ONLY IF you use the email address you provided OVMA in the past. If you cannot remember what email we have on file, or you would like to change it, please contact us PRIOR TO beginning your registration.
New Attendees. You may use any email address you wish; it need not be associated with your company or organization. This will be the address that is linked to your permanent record, so please be sure to double check spelling and use an email that you check regularly.
Because it is possible for different individuals to have the same name and even the same mailing address, our system identifies registrants by their email addresses, which are typically used by only one person. This ensures the correct record is linked to the correct person and allows each registrant access to his/her own event history, membership status, and contact information.
Yes. Please scroll down to the Group Registration section for additional information and instructions.
Yes. On the first page of registration (Attendee Information), provide the
In the fields that appear after checking this box, enter your name and email address*; this allows you to receive all email correspondence and access to the registration once it is complete. Click Next to continue, and complete the subsequent pages using the attendee's information.
*Be advised, this is the ONLY place you should provide YOUR information within the registration.
Absolutely! On the "OVMA Membership & Registration Category" page, select the appropriate membership type from the options shown. (These are based on your previous selections and/or your current membership type.) The registration fees will automatically update to the member price.
If you're not sure which member category you're eligible for, visit the OVMA website for more information. Please note, membership is only available to veterinarians and veterinary students.
On the Session & Event Selection page, check the boxes next to the sessions, hands-on labs, and/or events you would like to sign up for. To remove, simply uncheck the box.
If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified, so be sure to check your email regularly.
It doesn't! Online registration will be open throughout the live MVC, so you can register online before you leave home and proceed directly to the badge printing station upon arrival.
No, an email address is not required, UNLESS any of the following apply:
Yes, please instruct each attendee to fill out their own registration form. However, you need to supply your payment information only once, as long as all forms are sent together.
If an event you signed up for is already full, we will automatically add you to the waiting list when we process your registration. Please refer to your confirmation email* to find out whether you were placed in the lab or on the waitlist.
*Please note, you will only receive a confirmation email if you provide a unique email address on your registration form. If you do not, you may contact us to confirm placement.
The prices for mail registration are slightly higher because processing these registrations requires our staff to enter them into the system manually. Therefore, we offer a discounted price as incentive to register online, allowing our staff to focus on high-level planning and prepration.
Online. The process for group registration is the same as individual registration, as described above, but when you get to the Registration Summary page, click the "Add Person" link. Repeat the process as many times as needed.
Note: If you are registering for other people but not attending yourself, be sure to check the "Registering on behalf of this person" box on the first page of registration (Attendee Information), then add your name and email address. To prevent corrupting a staff member's registration or permanent record, do not put your information anywhere else.
By Mail. Please fill out a form for each individual attendee. You may make copies of the form as needed, or download a PDF on the Registration Information page. Payment need only be included once, as long as all forms are mailed together.
Unfortunately we are unable to offer group discounts.
Yes, in-person registration will be open during these hours:
Please be aware that downtown Columbus is busy in the morning, and multiple events occur at the GCCC simultaneously. Also keep in mind that registration lines are the longest first thing in the morning. Be sure to allow plenty of time to park*, navigate the GCCC, register, and find your first session.
*You can save time by reserving a parking spot in advance. See the Travel & Hotels page for additional details.
It depends on a variety of factors, including whether the program is sold out, transportation is provided, and/or additional equipment or supplies need to be ordered in advance.
We strongly encourge you to pre-register for any special programs you wish to attend. However, if you miss the deadline, you can contact us to find out if you will be able to register on site for the program you'd like to attend.
Yes, veterinary, technician, and pre-veterinary students are most welcome to attend. You are not required to provide proof of your student status.
No. While you do receive free registration as a student member, you need to self-register online in advance or on site in person.
Remember, you MUST use the email address you provided OVMA when you joined; otherwise, you will not be able to access complimentary member registration.
The cost for a full conference pass is $0 for OVMA Student* and SCNAVTA members and $35-$45 for non-members (depending on when you register).
Please note, student pricing is not available for mail/fax registrations. To get the student price, you must register online.
*Remember, you must use the email address you provided OVMA when you joined; otherwise, you will not be able to access complimentary registration.
OVMA Membership for Pre-Vet & Veterinary Students. Students who are enrolled in or have been accepted into an accredited college of veterinary medicine are eligible to become an OVMA Student Member and take advantage of complimentary MVC registration for the duration of their veterinary education. Please visit the OVMA Student Membership page for more information. If eligible, you may join via the OVMA website or during the online MVC registration process.
SCNAVTA membership for technician students. To learn more about membership in the student chapter of the National Association of Veterinary Technicians in America (SCNAVTA), please visit the NAVTA website.
Due to the interactive nature of hands-on labs and workshops, these programs are designed for specific attendee types, based on the training and education those individiuals receive, and therefore may be restricted to specific audiences.
Please read the lab descriptions carefully to determine if the subject matter is appropriate; if so, you may contact OVMA to request an override. Keep in mind, however, that the cancellation and refund policy applies even if you change your mind or find that the material does not meet your level of expertise.
You will receive an email confirmation immediately upon completing your registration.
However,
Refer to your confirmation email for instructions on canceling your registration. Please submit a cancelation even if you received a complimentary registration. Non-member student attendees will receive a refund of 90% of their registration fee.
Attendees are strongly encouraged to select the sessions they plan to attend, for the following reasons:
Although not required for sessions, most hands-on labs and special events do require advance registration due to limited capacities and additional fees.
You can edit your selections by logging in to your online account. You may also edit your schedule in the MVC mobile app, and all changes you make there will be synced with your permanent record. Instructions can be found in your confirmation email.
If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified, so be sure to check your email regularly.
All attendees who register online and those who provide a unique email address on their registration form will receive a confirmation email once their registration is processed. If registering online, please check your email address for typos before proceeding; if registering by mail, please ensure your handwriting is legible.
If you do not receive a confirmation email, first check your junk mail folder. If you don't find anything there, you may contact us to confirm your email address and request the email to be resent.
Packets will be mailed to advance registrants approximately two weeks prior to the MVC. If you register after the advance cutoff, you may pick up your badge on site.
Please note, we do NOT mail packets to student registrants, regardless of when they register.
Each person will receive an individual confirmation by e-mail (if a unique e-mail address for each registrant is provided). Additionally, if you register during advance, each attendee will receive their own confirmation packet by postal mail.
Attendees who do not receive their packets in advance may pick up their badge on site at the self-serve badge printing kiosk. There is no need to notify OVMA.
Please note, we do not mail out student packets in advance. All students may pick up their badges on site.
You may modify your registration 24/7 via the online registration system. Please see your confirmation email for login instructions. If you did not provide an email address during registration, please contact us to add an email address and request your confirmation email.
Modifying Your Registration
Adding Another Attendee to Your Registration
Follow steps 1 and 2 above to log in. On step 3, click on "Add Group Member" and follow the prompts to register someone else and submit payment. Note: Each attendee must have a unique email address.
*If you provided your mobile phone number during registration.
You can update your schedule in the mobile app, up until the session's end date/time.
When personal or professional circumstances prevent a pre-registered individual from attending the Midwest Veterinary Conference, the OVMA will refund a portion of registration fees under certain circumstances. For complete details and to read the refund policy, please see the Cancellations & Transfers page.
Yes, if you are no longer able to attend, your registration may be transferred to another person. For more information, please see the Cancellations & Transfers page.
The MVC requires documentation for individuals bringing service animals.
Per the Americans with Disabilities Act and Ohio law, disabled individuals are permitted to bring assistance animals into most public places. These regulations include the following provisions:
If you have questions, please contact the convention center and your hotel directly to find out their policies. For more information on the legal requirements, please see:
In-Person Attendees. Attendees who need special assistance or services in accordance with the Americans with Disabilities Act are asked to notify the OVMA office at least two weeks prior to the Conference by providing a written description of how we may accommodate you. There is space available for this request on both the online and paper registration forms.
Virtual Attendees. If you require captions in order to participate in the Virtual MVC, please complete the ADA Special Accommodations section requesting this service AND select the virtual sessions you will be watching.
General Details // Attendee Badges // Changes, Cancellations & Transfers // Confirmation // Continuing Education // Exhibit Hall // Hotels & Travel // Mobile App // On-Site Services & Amenities // Registration // Virtual MVC // Volunteer Opportunities
XXX
XXX