Advance Registration. You may register by mail, fax, or online beginning Nov. 16 (subject to change).

On-Site Registration. If you miss advance registration, you will be able to register on site at the MVC.

See also: Registration tiers & deadlines ❯❯

Fees. The registration fees vary depending on your job title, your OVMA membership status, how many days you are planning to attend, and when you register.

Payment Types. All major credit cards (Visa, MasterCard, Discover, and American Express) are accepted, as well as checks (mail or on site only) and cash (on site only). Payment is due at the time of registration.

See also: Registration tiers & pricing ❯❯

We are able to keep our registration prices low by encouraging our 6,000+ attendees to self-register online, thus freeing our staff to focus on high-level planning and preparation. In rare instances, we may at our discretion issue an invoice or purchase order upon request, but in the vast majority of cases, we cannot accommodate this request.

If your organization requires prior approval for payment, please refer to the registration fees to create your own purchase order. There are no service fees or taxes in addition to the posted registration rates.

Full Conference:

• All sessions except labs and workshops where additional fees are required and/or space is limited
• CE verification for veterinary professionals
• Access to Conference Proceedings (online & flash drive)
• Admittance to the Exhibit Hall (note: closed on Sunday)
• MVC Sunday Lunch

One Day:

• All sessions on the day attending, except labs and workshops where additional fees are required and/or space is limited
• CE verification for veterinary professionals
• Access to Conference Proceedings (online & flash drive) 
• Admittance to the Exhibit Hall on day attending (note: closed Sunday)
• MVC Sunday Lunch (if attending on Sunday)

Hands-On Lab Only:

• Admission to and materials for selected lab
• CE verification for duration of selected lab

Spouse/Guest:

• All sessions on the day(s) attending, except those that require advance registration and/or an additional fee
• Admittance to the Exhibit Hall (note: closed Sunday)
• MVC Sunday Lunch (if attending on Sunday)

Exhibit Hall Visitor's Pass

• Exhibit Hall only, on day(s) purchased

When you register for the MVC, you will need to acknowledge and accept the following terms and conditions:

Cancellation Policy. When personal or professional circumstances prevent a pre-registered individual from attending the Midwest Veterinary Conference, the OVMA will refund Conference registration fees less a $10 administrative fee plus 10% of fees paid. For students, 90% of the registration fee will be refunded. A written refund request (e-mail, postal mail, fax, or online registration system) must be received no later than seven days after the last day of the Conference. Refunds will be granted for separate fee specialty programs such as wet labs, less 10% of fees paid, providing the participant’s space is filled by another attendee.

Consent to be Photographed. Registration for the Midwest Veterinary Conference and attendance at any events, educational sessions and/or wet labs held in conjunction with the MVC constitutes an agreement by the registrant to OVMA’s use and distribution of his/her image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Privacy Disclosure. The OVMA will not release your contact information to non-exhibiting companies. Please be aware that the contact information you provide will be encoded into your attendee badge and may be obtained by Exhibitors.

Hands-On Lab Policy. By registering for a Hands-On Lab, Registrant acknowledges and agrees that some labs involve working with live animals, cadavers, specimens, equipment and other unique learning materials which may expose the registrant to a risk of injury or disease in the same manner as a veterinary professional would be exposed to these risks in carrying out the same or similar procedures in a clinical setting. The registrant, by registering for these Hands-On Labs and completing this registration form, agrees to assume this risk and hereby waives and releases the OVMA and any faculty or other participants from any and all damage or injury arising out of or related to registrant’s participation in the Hands-On Labs.

Attendees are strongly encouraged to select the sessions they plan to attend, for the following reasons:

• Allows OVMA to assign rooms and seating to accommodate everyone
• Ensures you have a record for future reference and if you are audited by the state licensing board in the future (your schedule will be printed on your CE certificate and included in your confirmation email)
• Automatically populates your schedule in the MVC mobile app

Wet Labs. Be advised, advance registration is required for hands-on labs and some special events.

You can edit your selections by logging in to your online account. You may also edit your schedule in the MVC mobile app, and all changes you make there will be synced with your permanent record.

Online Registration. If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified.

Mail/Fax Registration. We will automatically add you to the waiting list when we process your registration. Please refer to your confirmation email to find out whether you were placed in the lab or on the waitlist.

The online registration system is compatible with Internet Explorer (IE) 11, as well as the latest versions of Firefox, Chrome, Safari, and Microsoft Edge.

Using an outdated browser can leave you more vulnerable to security risks, slow down performance, and cause some websites to behave incorrectly. Be sure to download the latest version of Firefox, Chrome, Internet Explorer, Safari, or Edge before you begin.

Not sure what browser you're using? Find out here.

Yes, an email address is required to register online. Furthermore, it must be a unique email address that is not used by or shared with anyone else affiliated with OVMA (e.g., members, exhibitors, past attendees, etc).

If you do not have an email address, do not wish to share your email address, and/or share an email address with someone else, please create a new account for free on Gmail, Yahoo, Hotmail, or any other email provider. Otherwise, you will not be able to register online.

OVMA Members & Prior Attendees

If you are already in our database, the registration system will pre-populate your contact information, preferences, linked contacts, and membership status IF AND ONLY IF you use the email address you provided OVMA in the past. If you cannot remember what email we have on file, or you would like to change it, please contact us PRIOR TO beginning your registration.

New Attendees

You may use any email address you wish; it need not be associated with your company or organization. This will be the address that is linked to your permanent record, so please be sure to double check spelling and use an email that you check regularly.

No. Each individual must have his/her own unique email address in order to register online. Please ask your hospital to provide an email address just for you, or create a free email account on Google, Yahoo, or any other service provider before registering.

Guests are not required to provide an email address.

Because it is possible for different individuals to have the same name and even the same mailing address, our system identifies registrants by their email addresses, which are typically used by only one person. This ensures the correct record is linked to the correct person and allows each registrant access to his/her own event history, membership status, and contact information.

Yes. Please scroll down to the Group Registration section for additional information and instructions.

Yes. On the first page of registration (Attendee Information), provide the attendee's details and check the box labeled "I am registering on behalf of this person."

In the fields that appear after checking this box, enter your name and email address*; this allows you to receive all email correspondence and access to the registration once it is complete. Click Next to continue, and complete the subsequent pages using the attendee's information.

*Be advised, this is the ONLY place you should provide YOUR information within the registration. If you enter your name or email under Attendee Information or on the subsequent pages, the registration (including the attendee badge) and individual's permanent record may be corrupted.

Absolutely! On the "OVMA Membership & Registration Category" page, select the appropriate membership type from the options shown. (These are based on your previous selections and/or your current membership type.) The registration fees will automatically update to the member price.

If you're not sure which member category you're eligible for, visit the OVMA website for more information. Please note, membership is only available to veterinarians and veterinary students.

On the Session & Event Selection page, simply check the boxes next to the sessions, hands-on labs, and/or events you would like to sign up for. To remove it, simply uncheck the box.

If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified.

Please read the online registration instructions for a step-by-step guide. If you have a question not covered here or in the instructions, please contact us.

Online

The process for group registration is the same as individual registration, as described above, but when you get to the Registration Summary page, click the "Add Person" link. Repeat the process as many times as needed. For step-by-step help, please see the registration instructions.

IMPORTANT: If you are registering for other people but not attending yourself, be sure to check the "Registering on behalf of this person" button on the first page of registration (Attendee Information), then add your name and email address. To prevent corrupting a staff member's registration or permanent record, do not put your information anywhere else.

Mail/Fax

Please fill out a form for each individual attendee. You may make copies of the form as needed, or download a PDF on the Registration Information page.

NOTE: Guests do not need their own registration form; please register guests on the same form as the attendee they will accompany.

Another option to register multiple individuals is to purchase a Hospital Staff Pass. (See next question.)

Hospital Staff Passes allow an organization’s support staff to attend the MVC without earning CE credit.

Hospital Staff Passes may be used by any non-veterinarian, non-technician/nurse staff members of a veterinary facility.

Each Pass includes access to 24 one-hour sessions, which can be divvyed up among your staff as they wish. The Pass can be used on any day or combination of days by any eligible staff person (see above), and it is transferrable among individuals throughout the Conference.

Examples:

• A different staff member uses the Pass for all six hours of each day. (6 sessions x 4 days = 24 hours)
• One staff member picks up the badge in the morning and passes it off to another staff member in the afternoon. This can be repeated by the same or different staff members the other three days. (1 staff x 3 a.m. sessions + 1 staff x 3 p.m. sessions = 6 hours. Repeat on all 4 days = 24 hours)
• Four staff members all attend six sessions on one day. (4 staff x 6 sessions each = 24 hours)

If you have an idea of how you would like to use a Hospital Staff Pass but aren't sure if it is permitted, please contact OVMA.

To register by fax or mail, simply select the number of Passes you wish to purchase on the registration form. If purchasing online, follow the prompts during the registration process. If you need help, detailed instructions can be found here.

No. If you need verification for license renewal, you must register as an individual attendee.

No. Because Hospital Staff Passes do not include CE verification, you do not need to provide names of the staff members who will be using them. When attendees arrive on site, they may pick up their Passes by referencing the clinic name.

No, they may attend any sessions they like on the day(s) they attend, with the exception of any programs that require an additional fee (e.g., wet labs).

Just remember, each Pass includes 24 hours of sessions, so attendees may collectively attend up to 24 sessions.

Yes, each staff member using the Pass may log in to the online Conference Proceedings prior to the MVC, pick up a flash drive of proceedings on site, and gain entry to the Exhibit Hall on the day(s) they attend.

No, but if you would like to receive a confirmation email once your registration is processed by OVMA staff, a unique email address for each individual must be provided. This will also allow you to log in and make modifications to your registration prior to the Conference.

Please note, you will not receive an email confirmation if you opt not to provide a unique email address. Your only confirmation will be sent via postal mail in mid-February.

Yes, please instruct each attendee to fill out their own registration form for themselves and, if applicable, any guests who will be attending with them.

If an event you signed up for is already full, we will automatically add you to the waiting list when we process your registration. Please refer to your confirmation email to find out whether you were placed in the lab or on the waitlist.

Please note, you will only receive a confirmation email if you provide a unique email address on your registration form. If you do not, you may contact us to confirm placement.

The prices for mail/fax registration are slightly higher because processing these registrations requires our staff to enter them into the system manually. Therefore, we offer a discounted price as incentive to register online, allowing our staff to focus on high-level planning and prepration.

NOTE: To guarantee delivery of MVC-related emails, please add mvc@ohiovma.org to your safe senders list.

All attendees who register online and those who provide a unique email address on their registration form will receive a confirmation email once their registration is processed. If registering online, please check your email address for typos before proceeding; if registering by mail/fax, please ensure your handwriting is legible.

If you do not receive a confirmation email, first check your junk mail folder. If you don't find anything there, you may contact us to confirm your email address and request it to be resent.

Packets will be mailed to Tier I registrants approximately two weeks prior to the MVC. Refer to the calendar for specific dates.

If registered during Tier I, each person will receive an individual confirmation by e-mail (if a unique e-mail address for each registrant is provided) and postal mail to the preferred address provided on their registration form.

If you register by the Tier I cut-off date but do not receive your confirmation packet and badge, you may either:

• Print your own badge at the self-serve kiosk on site, or
• Visit the Attendee Assistance counter to have us print it for you.

There is no need to notify us that you did not receive your packet and badge.

Please note, we do not mail out student packets in advance. All students may pick up their badges on site.

The OVMA strongly encourages you to bring your entire confirmation packet with you to the Conference so you have everything you need. Should you forget your badge, however, you may:

• Print your own badge at the self-serve kiosk, or
• Visit the Attendee Assistance counter to have us print it for you.

Badges show attendee first name or nickname, full name, attendee type, company, location, and your program preference:

Your information will be printed EXACTLY as you provide it during registration (including capitalization), so please enter these details as you would like them to appear.

The details mentioned in the previous question—along with the company, primary mailing and email addresses, and phone number (if provided)—are encoded in the bar code and may be scanned by exhibitors.

Viewing Your Badge

A sample of your badge will be included in your confirmation email, or you may see a proof of your badge by logging in to your attendee profile and clicking on the "My Badge" tab in the navigation bar.

Please note, these are just representations of your badge and may not be used in place of your official badge on site.

Correcting Your Badge

If you need to make changes to your badge, click on the "My Registration" tab. On the confirmation page, click the "Modify" button. Click on the "Information" link to the right of your name. Make your necessary changes to your contact information and keep clicking "Next" until you get to the payment page, then click "Finish" to submit your changes. Note: If you do not continue to the end and click "Finish," your changes will NOT be submitted.

If you do not wish to share these details with exhibitors, politely decline to have your badge scanned in the Exhibit Hall.

Badges are required for entry into all MVC sessions, labs, special events, and the Exhibit Hall.

You may make these changes to your registration until the end of Tier II online-only registration by following the instructions below.

1. Log in

Log in to your attendee profile using your email address and confirmation number, then click the "Modify" button on the top left of the page.

2. Modify your registration category and/or sessions

Click the "Registration" button next to your name (or the appropriate name if there are multiple attendees attached to your registration).

• To change your registration category (e.g., from One-Day to Full Registration), select the appropriate option. Otherwise, click "Next."
• To modify your session selections without changing your registration category, continue to the Session & Event Selection page.
  • To ADD sessions: Select the box next to a session to add it to your schedule
  • To REMOVE sessions: Click the unregister box underneath the title of any sessions you've already selected.
  • NOTE: Any sessions, labs, and/or special events you already registered for will remain in your schedule unless you select the Unregister box.
• After these changes are made, you will return to the main modification page. DO NOT LOG OUT YET, or your changes will NOT be saved.

3. Add a guest

On the main modification page, click the "Add Guest" button. Follow the prompts to add your guest.

4. IMPORTANT: Submit your changes

When you are finished making changes, you will return to the main modification page. Click the "Next" button continue until you reach the payment page. If a payment is required, enter your credit card information. Click "Finish" to submit your changes.

YOU MUST COMPLETE THIS STEP! Your registration modifications WILL NOT be recorded unless you click "Finish."

You can make changes to your personal schedule (excluding labs and workshops), as long as you are logged in to your attendee profile. Any changes that require a payment (upgrading from one-day to full registration, adding a guest, registering for a lab) must be made via the steps outlined in the previous question.

Cancellation & Refund Policy

When personal or professional circumstances prevent a pre-registered individual from attending the Midwest Veterinary Conference, the OVMA will refund Conference registration fees less a $10 administrative fee plus 10% of fees paid. For students, 90% of the registration fee will be refunded. A written refund request (submitted online, via e-mail, postal mail, or fax) must be received no later than seven days after the last day of the Conference. Refunds will be granted for separate fee specialty programs such as wet labs, less 10% of fees paid, providing the participant’s space is filled by another attendee.

How to Cancel

Please complete the cancellation form by the aforementioned deadline.

If you are no longer able to attend, your registration may be transferred to another person on your staff with the same registration type (e.g., technician to technician). Complete this form prior to the Tier II online only closing date to have the transfer completed prior to your arrival. If after this date, the new attendee may bring the original badge to the on-site registration desk to transfer the registration and receive a new name badge.

Attendees who need special assistance or services in accordance with the Americans with Disabilities Act are asked to notify the OVMA office at least two weeks prior to the Conference by providing a written description of how we may accommodate you. There is space available for this request on both the online and paper registration forms.

Per the Americans with Disabilities Act and Ohio law, disabled individuals are permitted to bring assistance animals into most public places. These regulations include the following provisions:

• Disabled means blind, hearing-impaired, deaf, and/or mobility impaired
• Assistance animal means any animal that aids someone who has a physical or mental impairment which substantially limits one or more major life activities (e.g., walking, seeing, hearing)
• Assistance dogs may be brought into public places, provided that:
  • The dog may not occupy a seat on public transportation
  • The dog must be leashed
  • Any dog in training to become an assistance animal should be covered by liability insurance
• You cannot be charged an additional fee for your service animal, but you can be held financially liable for any damages it causes.
• Public facilities are allowed to ask if your animal is a service animal and which tasks it is trained to perform. They cannot, however, ask detailed questions about your disability or animal.
• Public facilities are permitted ask you and your service animal to leave if it threatens the health or safety of other patrons.
• Keep in mind that neither federal nor Ohio law recognizes emotional support animals as "assistance animals," which means that public facilities are not required to admit them. We strongly encourage you to contact the convention center and your hotel in advance to find out their policies on ESAs.

If you have questions, please contact the convention center and your hotel directly to find out their policies. For more information on the legal requirements, please see:

• Ohio Revised Code 955.43: Dogs with blind, deaf or mobility impaired person
• Ohio Administrative Code 4112-5-02: Discrimination Definitions
• ADA Regulations