Advance Registration. You may register online or by mail beginning Nov. 15 (subject to change).

On-Site Registration. We strongly recommend pre-registering, but if you miss advance registration, you will be able to register on site at the MVC.

See also: Registration tiers & deadlines ❯❯

Fees. The registration fees vary depending on your job title, your OVMA membership status, how many days you are planning to attend, and when you register.

Payment Types. All major credit cards (Visa, MasterCard, Discover, and American Express) are accepted, as well as checks (mail or on site only) and cash (on site only). Payment is due at the time of registration.

See also: Registration tiers & pricing ❯❯

We are able to keep our registration prices low by encouraging our 6,000+ attendees to self-register online, thus freeing our staff to focus on high-level planning and preparation. In rare instances, we may at our discretion issue an invoice or purchase order upon request, but in the vast majority of cases, we cannot accommodate this request.

If your organization requires prior approval for payment, please refer to the registration fees to create your own purchase order. There are no service fees or taxes in addition to the posted registration rates.

In-Person MVC includes access to:

• all live sessions on day(s) you select
• live Exhibit Hall on day(s) you select
• on-site program hard copy and/or mobile app
• flash drive and online access to Conference proceedings

Virtual MVC Only includes 90 days of online access to:

• all virtual sessions
• special programs (additional fee)
• virtual Exhibit Hall
• mobile app
• online Conference proceedings

Hybrid MVC includes access to:

• all of the above

Special Program Only includes:

• admission to and materials for selected program (pending availability)

Exhibit Hall Visitor's Pass

• Exhibit Hall only, on day(s) purchased

When you register for the MVC, you will need to acknowledge and accept the following terms and conditions:

Attendee Cancellation Policy: In-Person MVC. When personal or professional circumstances prevent a pre-registered individual from attending the in-person portion of the Conference, OVMA will refund the in-person Conference registration fee, less a $10 administrative fee plus 10% of fees paid. For students, 90% of the registration fee will be refunded. A written refund request must be received no later than seven days after the last day of the Conference (Feb. 26, 2022 at 11:59 p.m. ET). Refunds will be granted for specialty programs, less 10% of fees paid, providing the participant’s space is filled by another attendee. Virtual MVC. A partial refund will be issued for 75% of the virtual fee if written cancellation notice is received by Feb. 21, 2022, at 12 p.m. ET.

Public Health Emergencies. In the event state or local health orders prevent the live MVC from occurring, pre-registered attendees will receive a full refund.

Consent to be Photographed. Registration for the Midwest Veterinary Conference and attendance at any events, educational sessions and/or wet labs held in conjunction with the MVC constitutes an agreement by the registrant to OVMA’s use and distribution of his/her image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Shared Content. The OVMA may use content you share in relation to the MVC in future promotional materials, including but not limited to social media posts, photos, and comments.

Privacy Disclosure. The OVMA will not release your contact information to non-exhibiting companies. Please be aware that the contact information you provide will be encoded into your attendee badge and/or virtual attendee profile and may be obtained by Exhibitors.

Hands-On Labs Policy. By registering for a Hands-On Lab, Registrant acknowledges and agrees that some labs involve working with live animals, cadavers, specimens, equipment and other unique learning materials which may expose the registrant to a risk of injury or disease in the same manner as a veterinary professional would be exposed to these risks in carrying out the same or similar procedures in a clinical setting. The registrant, by registering for these Hands-On Labs and completing this registration form, agrees to assume this risk and hereby waives and releases the OVMA, any faculty, and other participants from any and all damage or injury arising out of or related to registrant’s participation in the Hands-On Lab.

Virtual Platform Access. Only registered attendees are permitted to access the MVC Virtual Platform and claim/be verified for continuing education (CE) credit. Each access code is limited to one simultaneous device sign-in. Registrants agree they will not share, distribute, record, or sell their individual access code, speaker videos, and/or conference proceedings to unregistered individuals or companies. OVMA is not responsible for attendee technology and/or equipment failures that prevent access to the Virtual Platform.

Attendees are strongly encouraged to select the sessions they plan to attend, for the following reasons:

• Allows OVMA to assign rooms and seating to accommodate all attendees and implement social distancing as able.
• Ensures you have a record for future reference and if you are audited by the state licensing board in the future (your schedule will be printed on your CE certificate and included in your confirmation email).
• Automatically populates your schedule in the MVC mobile app.

Wet Labs. Be advised, advance registration is required for hands-on labs and some special events.

You can edit your selections by logging in to your online account. You may also edit your schedule in the MVC mobile app, and all changes you make there will be synced with your permanent record.

Online Registration. If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified.

Mail Registration. We will automatically add you to the waiting list when we process your registration. Please refer to your confirmation email to find out whether you were placed in the lab or on the waitlist.

The online registration system is compatible with the latest versions of Firefox, Chrome, Microsoft Edge, and Safari.

Using an outdated browser can leave you more vulnerable to security risks, slow down performance, and cause some websites to behave incorrectly. Be sure to download the latest version of Firefox, Chrome, Safari, or Edge before you begin.

Not sure what browser you're using? Find out here.

Yes, an email address is required to register online. Furthermore, it must be a unique email address that is not used by or shared with anyone else affiliated with OVMA (e.g., members, exhibitors, past attendees, etc).

If you do not have an email address, do not wish to share your email address, and/or share an email address with someone else, please create a new account for free on Gmail, Yahoo, Hotmail, or any other email provider. Otherwise, you will not be able to register online.

OVMA Members & Prior Attendees

If you are already in our database, the registration system will pre-populate your contact information, preferences, linked contacts, and membership status IF AND ONLY IF you use the email address you provided OVMA in the past. If you cannot remember what email we have on file, or you would like to change it, please contact us PRIOR TO beginning your registration.

New Attendees

You may use any email address you wish; it need not be associated with your company or organization. This will be the address that is linked to your permanent record, so please be sure to double check spelling and use an email that you check regularly.

No. Each individual must have his/her own unique email address in order to register online. Please ask your hospital to provide an email address just for you, or create a free email account on Google, Yahoo, or any other service provider before registering.

Because it is possible for different individuals to have the same name and even the same mailing address, our system identifies registrants by their email addresses, which are typically used by only one person. This ensures the correct record is linked to the correct person and allows each registrant access to his/her own event history, membership status, and contact information.

Yes. Please scroll down to the Group Registration section for additional information and instructions.

Yes. On the first page of registration (Attendee Information), provide the attendee's details and check the box labeled "I am registering on behalf of this person."

In the fields that appear after checking this box, enter your name and email address*; this allows you to receive all email correspondence and access to the registration once it is complete. Click Next to continue, and complete the subsequent pages using the attendee's information.

*Be advised, this is the ONLY place you should provide YOUR information within the registration. If you enter your name or email under Attendee Information or on the subsequent pages, the registration (including the attendee badge) and individual's permanent record may be corrupted.

Absolutely! On the "OVMA Membership & Registration Category" page, select the appropriate membership type from the options shown. (These are based on your previous selections and/or your current membership type.) The registration fees will automatically update to the member price.

If you're not sure which member category you're eligible for, visit the OVMA website for more information. Please note, membership is only available to veterinarians and veterinary students.

On the Session & Event Selection page, simply check the boxes next to the sessions, hands-on labs, and/or events you would like to sign up for. To remove it, simply uncheck the box.

If an event has already reached capacity, select the "Add to Waitlist" box. If a spot opens up, you will automatically receive a notification email with instructions on how to add it to your registration. Be advised, you will have a limited amount of time to claim your spot before the next person on the list is notified.

Please read the online registration instructions for a step-by-step guide. If you have a question not covered here or in the instructions, please contact us.

Online

The process for group registration is the same as individual registration, as described above, but when you get to the Registration Summary page, click the "Add Person" link. Repeat the process as many times as needed. For step-by-step help, please see the registration instructions.

IMPORTANT: If you are registering for other people but not attending yourself, be sure to check the "Registering on behalf of this person" button on the first page of registration (Attendee Information), then add your name and email address. To prevent corrupting a staff member's registration or permanent record, do not put your information anywhere else.

By Mail

Please fill out a form for each individual attendee. You may make copies of the form as needed, or download a PDF on the Registration Information page.

To send multiple staff members from the same organization, you may purchase a bundle of single registrations at a discount.

The volume discount bundle is available in blocks of three (3) one-day, in-person registrations at the rate of $300 (a savings of $30).

Only non-veterinarian, non-technician personnel may register under the Hospital Staff category.

Individual attendee names and email address will need to be provided upon registration. Should your staffing schedule change, individual registrations can be transferred to other members of your staff.

The discount will be automatically applied when you register online. If registering by mail, you will need to calculate the discount yourself following the instructions on the paper form.

No, an email address is not required, UNLESS any of the following apply:

• You are registering for the hybrid or virtual MVC. A unique email address is required to log in to the Virtual Platform.
• You would like to use the mobile app. You will not be able to take advantage of all features (such as personalizing your schedule and accessing session documents) without an email linked to your registeration.
• You want to be able to edit your schedule after registration. Supplying an email address allows you to log in and modify your registration later.
• You would like to receive a confirmation email once your registration is processed. This email contains your payment receipt and schedule, as well as important conference information.

Yes, please instruct each attendee to fill out their own registration form for themselves.

However, you need to supply your payment information only once, as long as all forms are sent together.

Download Registration Form

If an event you signed up for is already full, we will automatically add you to the waiting list when we process your registration. Please refer to your confirmation email to find out whether you were placed in the lab or on the waitlist.

Please note, you will only receive a confirmation email if you provide a unique email address on your registration form. If you do not, you may contact us to confirm placement.

The prices for mail registration are slightly higher because processing these registrations requires our staff to enter them into the system manually. Therefore, we offer a discounted price as incentive to register online, allowing our staff to focus on high-level planning and prepration.

Yes. Individuals who miss advance registration will be able to register on site during these hours:

• Wednesday: 5 to 6:30 p.m.
• Thursday: 7 a.m. to 6 p.m.
• Friday: 7 a.m. to 6 p.m.
• Saturday: 7 a.m. to 5:30 p.m.

Please be aware that downtown Columbus is busy in the morning, and multiple events occur at the GCCC simultaneously. Also keep in mind that registration lines are the longest first thing in the morning. Be sure to allow plenty of time to park*, navigate the GCCC, register, and find your first session.

*You can save time by reserving a parking spot in advance.

It depends on a variety of factors, including whether the program is sold out, transportation is provided, and/or additional equipment or supplies need to be ordered in advance.

We strongly encourge you to pre-register for any special programs you wish to attend. However, if you miss the deadline, you can contact us to find out if you will be able to register on site for the program you'd like to attend.

NOTE: To guarantee delivery of MVC-related emails, please add mvc@ohiovma.org to your safe senders list.

All attendees who register online and those who provide a unique email address on their registration form will receive a confirmation email once their registration is processed. If registering online, please check your email address for typos before proceeding; if registering by mail, please ensure your handwriting is legible.

If you do not receive a confirmation email, first check your junk mail folder. If you don't find anything there, you may contact us to confirm your email address and request it to be resent.

Packets will be mailed to Tier I registrants approximately two weeks prior to the MVC. Refer to the calendar for specific dates.

Each person will receive an individual confirmation by e-mail (if a unique e-mail address for each registrant is provided). Additionally, if you register during Tier I, each attendee will receive their own confirmation packet by postal mail.

If you register by the Tier I cut-off date but do not receive your confirmation packet and badge, you may either:

• Print your own badge at the self-serve kiosk on site, or
• Visit the Attendee Assistance counter to have us print it for you.

There is no need to notify us that you did not receive your packet and badge.

Please note, we do not mail out student packets in advance. All students may pick up their badges on site.

Badges show attendee first name or nickname, full name, attendee type, company, and location*, as well as your confirmation number and program preference**. There will also be a QR code. See below for samples (barcode not shown).

* Keep in mind, the location is pulled from your PRIMARY address. If you chose your home address as primary, it may not correspond with where your company is located.
** APP = Mobile App Only. HC = Hard Copy.

Sue Veterinarian Dr. Susan Jones ABC Animal Hospital Columbus, Ohio			Robert Technician Robert Smith XYZ Veterinary Clinic Cincinnati, Ohio
Confirmation #	APP		Confirmation #	HC

Your information will be printed EXACTLY as you provide it during registration (including capitalization), so please enter these details as you would like them to appear.

The details mentioned in the previous question—along with the company, primary mailing and email addresses, and phone number (if provided)—are encoded in the bar code and may be scanned by exhibitors.

Viewing Your Badge

A sample of your badge will be included in your confirmation email, or you may see a proof of your badge by logging in to your attendee profile and clicking on the "My Badge" tab in the navigation bar.

Please note, this is just a representation of your badge and may not be used in place of your official badge on site.

Correcting Your Badge

• Click here and log in to the MVC Records & Subscription Center.
  • If you have logged in to this site in the past: Enter the email address you provided during registration and your selected password and click "Log In."
  • If you have not logged in before or you cannot remember your password: At the bottom of the left column, click on "Don't Know Your Password?" Enter your email address and click Submit. Check your email for a link to set your password.
• Once logged in, click the Edit button, make the necessary changes, and click the Update button at the top of the page to save.
  • Note: The location shown on your badge comes from your primary address. If your badge shows your home address but you want your company address to be displayed, simply change your primary address to "Work."
  • Keep in mind, if you change your primary address, we will send your packet to this address and NOT the address shown above.

If you do not wish to share these details with exhibitors, politely decline to have your badge scanned in the Exhibit Hall.

Badges are required for entry into all MVC sessions, labs, special events, and the Exhibit Hall.

The OVMA strongly encourages you to bring your entire confirmation packet with you to the Conference so you have everything you need. Should you forget your badge, however, you may:

• Print your own badge at the self-serve kiosk (limited to one reprint), or
• Visit the Attendee Assistance counter to have us print it for you.

You may modify your registration 24/7 via the online registration system. Please see the Registration Help page for step-by-step instructions.

If you did not provide an email address during registration, please contact us to make changes to your registration.

You can make changes to your personal schedule, as long as you are logged in to your attendee profile. The exception is any programs that require advance registration or an additional fee. Any changes that require a payment (such as upgrading from one-day to full registration or registering for a lab) must be made via the steps outlined in the previous question.

When personal or professional circumstances prevent a pre-registered individual from attending the Midwest Veterinary Conference, the OVMA will refund a portion of registration fees under certain circumstances. For complete details and to read the refund policy, please see the Cancellations & Transfers page.

Yes, if you are no longer able to attend, your registration may be transferred to another person. For more information, please see the Cancellations & Transfers page.

Attendees who need special assistance or services in accordance with the Americans with Disabilities Act are asked to notify the OVMA office at least two weeks prior to the Conference by providing a written description of how we may accommodate you. There is space available for this request on both the online and paper registration forms.

Per the Americans with Disabilities Act and Ohio law, disabled individuals are permitted to bring assistance animals into most public places. These regulations include the following provisions:

• Disabled means blind, hearing-impaired, deaf, and/or mobility impaired
• Assistance animal means any animal that aids someone who has a physical or mental impairment which substantially limits one or more major life activities (e.g., walking, seeing, hearing)
• Assistance dogs may be brought into public places, provided that:
  • The dog may not occupy a seat on public transportation
  • The dog must be leashed
  • Any dog in training to become an assistance animal should be covered by liability insurance
• You cannot be charged an additional fee for your service animal, but you can be held financially liable for any damages it causes.
• Public facilities are allowed to ask if your animal is a service animal and which tasks it is trained to perform. They cannot, however, ask detailed questions about your disability or animal.
• Public facilities are permitted ask you and your service animal to leave if it threatens the health or safety of other patrons.
• Keep in mind that neither federal nor Ohio law recognizes emotional support animals as "assistance animals," which means that public facilities are not required to admit them. We strongly encourage you to contact the convention center and your hotel in advance to find out their policies on ESAs.

If you have questions, please contact the convention center and your hotel directly to find out their policies. For more information on the legal requirements, please see:

• Ohio Revised Code 955.43: Dogs with blind, deaf or mobility impaired person
• Ohio Administrative Code 4112-5-02: Discrimination Definitions
• ADA Regulations