Tasks for All Exhibitors

Within 30 Days

50% Deposit Due

Required for All Exhibitors

Jan. 20, 2025

Final Payment Due

Required for All Exhibitors

Jan. 21, 2025

Discount price deadline for custom Shepard orders

Required for Custom Booth Rentals

Jan. 24, 2025

Prepare for Happy Hour & Attendee Engagement

Strongly Encouraged for All Exhibitors

Jan. 30, 2025

Discount price deadline for standard Shepard orders

Required for Standard Booth Rentals

Jan. 31, 2025

Complete Virtual Booth

Required for All Exhibitors

Feb. 10, 2025

Submit Liability Insurance

Required for All Exhibitors

Feb. 11, 2025

Deadline to Ship Items to Advance Warehouse

Required for All Exhibitors

Feb. 19, 2025

Pre-Register Booth Staff

Strongly Encouraged for All Exhibitors

Feb. 20, 2025

Share MVC on Social Media

Strongly Encouraged for All Exhibitors

Additional Tasks

The following tasks apply to exhibitors whose reservations include additional marketing items and/or other optional activities.

Oct. 14, 2024

Submit Preliminary Program Art

Jan. 13, 2025

Submit Email Banner Ad Art

Jan. 13, 2025

Submit On-Site Program Art

Jan. 16, 2025

Submit Graphics for In-Venue Signage

Jan. 20, 2025

Order Utilities

Jan. 27, 2025

Submit Catering Orders

Feb. 3, 2025

Submit Mobile App Marketing Materials

Feb. 19–20, 2025

Pick Up Happy Hour Drink Tickets

Need Help? Contact Us!

Exhibits

Alissa Lewis-McGlone
Trade Show & Events Manager
alm@ohiovma.org

Sponsorship

Ashley Sweet
Director of Educational Events
ams@ohiovma.org

Marketing & Ads

Krysten Bennett
Director of Communications & Marketing
kdb@ohiovma.org