Exhibitor Tasks

A 50% deposit is due within 30 days of booth selection for booths reserved prior to Dec. 20, 2024. The selected booth will be placed on hold until the payment is made. If the deposit is not received within the allotted time, the booth will be released and may be selected by another company.

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Any outstanding fees are due 30 days prior the MVC (Jan. 20, 2025). Booths not paid in full will be released for general sale, and exhibitor will forfeit all payments made. If the space is not claimed by another entity, the original exhibitor may reclaim the space upon full payment of outstanding balances.

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To place an order, please log in to the online Exhibitor Service Kit.

Please note, the discount price deadline for standard Shepard orders is Jan. 30.

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Happy Hour on Friday evening will be the busiest time in the Exhibit Hall! Even if you do not purchase drink tickets, you should take advantage of the increased traffic by planning additional engagement activities, ordering food, and/or taking advantage of advertising to attract visitors to your booth.

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To place an order, please log in to the online Exhibitor Service Kit.

Please note, the discount price deadline for custom Shepard rentals is Jan. 21.

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The MVC mobile app is scheduled to go live to attendees on Feb. 3, 2025. Ensure your exhibitor profile is up to date with your company logo, contact information, social media profiles, and any supplemental documents you wish to share.

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All exhibiting companies must obtain and maintain appropriate insurance. Any exhibitor that does not have a COI on file will not be permitted to set up their booth.

Exhibitors who do not have or do not wish to use their existing insurance are invited to take advantage of OVMA's partnership with Rainprotection Insurance. Learn More & Purchase »

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Ensure your materials arrive at the advance warehouse by this date to avoid incurring an additional surcharge.

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Exhibitors who would like to save time on site should pre-register their booth staff beginning in early February. An email will be sent out to main booth contacts when the registration period opens. On-site registration will be available if you are unable to register your staff in advance.

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Use our marketing kit of pre-made graphics to invite your audience to join you at the MVC and visit your booth. Schedule your posts to go out throughout February, in the days leading up to and during the MVC, to allow your audience time to plan. Be sure to use hashtag #2025MVC!