Exhibitor Tasks
Tasks Required for All Exhibitors // Additional Tasks // Contact Us
Tasks Required for All Exhibitors // Additional Tasks // Contact Us
Tasks for All Exhibitors
Within 30 Days
50% Deposit Due
Required for All Exhibitors
Jan. 20, 2025
Final Payment Due
Required for All Exhibitors
Jan. 21, 2025
Discount price deadline for custom Shepard orders
Required for Custom Booth Rentals
Jan. 24, 2025
Prepare for Happy Hour & Attendee Engagement
Strongly Encouraged for All Exhibitors
Jan. 30, 2025
Discount price deadline for standard Shepard orders
Required for Standard Booth Rentals
Jan. 31, 2025
Complete Virtual Booth
Required for All Exhibitors
Feb. 10, 2025
Submit Liability Insurance
Required for All Exhibitors
Feb. 11, 2025
Deadline to Ship Items to Advance Warehouse
Required for All Exhibitors
Feb. 19, 2025
Pre-Register Booth Staff
Strongly Encouraged for All Exhibitors
Feb. 20, 2025
Share MVC on Social Media
Strongly Encouraged for All Exhibitors
Additional Tasks
The following tasks apply to exhibitors whose reservations include additional marketing items and/or other optional activities.
Oct. 14, 2024
Submit Preliminary Program Art
Required for All Exhibitors
Jan. 13, 2025
Submit Email Banner Ad Art
Required for All Exhibitors
Jan. 13, 2025
Submit On-Site Program Art
Required for All Exhibitors
Jan. 16, 2025
Submit Graphics for In-Venue Signage
Required for All Exhibitors
Jan. 20, 2025
Order Utilities
Required for All Exhibitors
Jan. 27, 2025
Submit Catering Orders
Required for All Exhibitors
Feb. 3, 2025
Submit Mobile App Marketing Materials
Required for All Exhibitors
Feb. 19–20, 2025
Pick Up Happy Hour Drink Tickets
Required for All Exhibitors
DATE
TASK
Required for All Exhibitors
Need Help? Contact Us!
Exhibits
Alissa Lewis-McGlone
Trade Show & Events Manager
alm@ohiovma.org
Sponsorship
Ashley Sweet
Director of Educational Events
ams@ohiovma.org
Marketing & Ads
Krysten Bennett
Director of Communications & Marketing
kdb@ohiovma.org